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File Corporate Tax Extension Online

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File corporate tax extension online Publication 583 - Main Content Table of Contents What New Business Owners Need To Know Forms of BusinessMore information. File corporate tax extension online More information. File corporate tax extension online Exception—Community Income. File corporate tax extension online Exception—Qualified joint venture. File corporate tax extension online More information. File corporate tax extension online More information. File corporate tax extension online Identification NumbersEmployer Identification Number (EIN) Payee's Identification Number Tax Year Accounting Method Business TaxesIncome Tax Self-Employment Tax Employment Taxes Excise Taxes Depositing Taxes Information Returns PenaltiesWaiver of penalty. File corporate tax extension online Business ExpensesBusiness Start-Up Costs Depreciation Business Use of Your Home Car and Truck Expenses RecordkeepingWhy Keep Records? Kinds of Records To Keep How Long To Keep Records Sample Record System How to Get More InformationInternal Revenue Service Small Business Administration Other Federal Agencies What New Business Owners Need To Know As a new business owner, you need to know your federal tax responsibilities. File corporate tax extension online Table 1 can help you learn what those responsibilities are. File corporate tax extension online Ask yourself each question listed in the table, then see the related discussion to find the answer. File corporate tax extension online In addition to knowing about federal taxes, you need to make some basic business decisions. File corporate tax extension online Ask yourself: What are my financial resources? What products and services will I sell? How will I market my products and services? How will I develop a strategic business plan? How will I manage my business on a day-to-day basis? How will I recruit employees? The Small Business Administration (SBA) is a federal agency that can help you answer these types of questions. File corporate tax extension online For information on how to contact the SBA, see How to Get More Information, later. File corporate tax extension online Forms of Business The most common forms of business are the sole proprietorship, partnership, and corporation. File corporate tax extension online When beginning a business, you must decide which form of business to use. File corporate tax extension online Legal and tax considerations enter into this decision. File corporate tax extension online Only tax considerations are discussed in this publication. File corporate tax extension online Your form of business determines which income tax return form you have to file. File corporate tax extension online See Table 2 to find out which form you have to file. File corporate tax extension online Sole proprietorships. File corporate tax extension online   A sole proprietorship is an unincorporated business that is owned by one individual. File corporate tax extension online It is the simplest form of business organization to start and maintain. File corporate tax extension online The business has no existence apart from you, the owner. File corporate tax extension online Its liabilities are your personal liabilities. File corporate tax extension online You undertake the risks of the business for all assets owned, whether or not used in the business. File corporate tax extension online You include the income and expenses of the business on your personal tax return. File corporate tax extension online More information. File corporate tax extension online   For more information on sole proprietorships, see Publication 334, Tax Guide for Small Business. File corporate tax extension online If you are a farmer, see Publication 225, Farmer's Tax Guide. File corporate tax extension online Partnerships. File corporate tax extension online   A partnership is the relationship existing between two or more persons who join to carry on a trade or business. File corporate tax extension online Each person contributes money, property, labor, or skill, and expects to share in the profits and losses of the business. File corporate tax extension online   A partnership must file an annual information return to report the income, deductions, gains, losses, etc. File corporate tax extension online , from its operations, but it does not pay income tax. File corporate tax extension online Instead, it “passes through” any profits or losses to its partners. File corporate tax extension online Each partner includes his or her share of the partnership's items on his or her tax return. File corporate tax extension online More information. File corporate tax extension online   For more information on partnerships, see Publication 541, Partnerships. File corporate tax extension online Husband and wife business. File corporate tax extension online   If you and your spouse jointly own and operate an unincorporated business and share in the profits and losses, you are partners in a partnership, whether or not you have a formal partnership agreement. File corporate tax extension online Do not use Schedule C or C-EZ. File corporate tax extension online Instead, file Form 1065, U. File corporate tax extension online S. File corporate tax extension online Return of Partnership Income. File corporate tax extension online For more information, see Publication 541, Partnerships. File corporate tax extension online Exception—Community Income. File corporate tax extension online   If you and your spouse wholly own an unincorporated business as community property under the community property laws of a state, foreign country, or U. File corporate tax extension online S. File corporate tax extension online possession, you can treat the business either as a sole proprietorship or a partnership. File corporate tax extension online The only states with community property laws are Arizona, California, Idaho, Louisiana, Nevada, New Mexico, Texas, Washington, and Wisconsin. File corporate tax extension online A change in your reporting position will be treated as a conversion of the entity. File corporate tax extension online Exception—Qualified joint venture. File corporate tax extension online   If you and your spouse each materially participate as the only members of a jointly owned and operated business, and you file a joint return for the tax year, you can make a joint election to be treated as a qualified joint venture instead of a partnership for the tax year. File corporate tax extension online Making this election will allow you to avoid the complexity of Form 1065 but still give each spouse credit for social security earnings on which retirement benefits are based. File corporate tax extension online For an explanation of "material participation," see the Instructions for Schedule C, line G. File corporate tax extension online   To make this election, you must divide all items of income, gain, loss, deduction, and credit attributable to the business between you and your spouse in accordance with your respective interests in the venture. File corporate tax extension online Each of you must file a separate Schedule C or C-EZ and a separate Schedule SE. File corporate tax extension online For more information, see Qualified Joint Venture in the Instructions for Schedule SE. File corporate tax extension online Corporations. File corporate tax extension online   In forming a corporation, prospective shareholders exchange money, property, or both, for the corporation's capital stock. File corporate tax extension online A corporation generally takes the same deductions as a sole proprietorship to figure its taxable income. File corporate tax extension online A corporation can also take special deductions. File corporate tax extension online   The profit of a corporation is taxed to the corporation when earned, and then is taxed to the shareholders when distributed as dividends. File corporate tax extension online However, shareholders cannot deduct any loss of the corporation. File corporate tax extension online More information. File corporate tax extension online   For more information on corporations, see Publication 542, Corporations. File corporate tax extension online S corporations. File corporate tax extension online   An eligible domestic corporation can avoid double taxation (once to the corporation and again to the shareholders) by electing to be treated as an S corporation. File corporate tax extension online Generally, an S corporation is exempt from federal income tax other than tax on certain capital gains and passive income. File corporate tax extension online On their tax returns, the S corporation's shareholders include their share of the corporation's separately stated items of income, deduction, loss, and credit, and their share of nonseparately stated income or loss. File corporate tax extension online More information. File corporate tax extension online   For more information on S corporations, see the instructions for Form 2553, Election by a Small Business Corporation, and Form 1120S, U. File corporate tax extension online S. File corporate tax extension online Income Tax Return for an S Corporation. File corporate tax extension online Limited liability company. File corporate tax extension online   A limited liability company (LLC) is an entity formed under state law by filing articles of organization as an LLC. File corporate tax extension online The members of an LLC are not personally liable for its debts. File corporate tax extension online An LLC may be classified for federal income tax purposes as either a partnership, a corporation, or an entity disregarded as an entity separate from its owner by applying the rules in regulations section 301. File corporate tax extension online 7701-3. File corporate tax extension online For more information, see the instructions for Form 8832, Entity Classification Election. File corporate tax extension online Identification Numbers You must have a taxpayer identification number so the IRS can process your returns. File corporate tax extension online The two most common kinds of taxpayer identification numbers are the social security number (SSN) and the employer identification number (EIN). File corporate tax extension online An SSN is issued to individuals by the Social Security Administration (SSA) and is in the following format: 000–00–0000. File corporate tax extension online An EIN is issued to individuals (sole proprietors), partnerships, corporations, and other entities by the IRS and is in the following format: 00–0000000. File corporate tax extension online You must include your taxpayer identification number (SSN or EIN) on all returns and other documents you send to the IRS. File corporate tax extension online You must also furnish your number to other persons who use your identification number on any returns or documents they send to the IRS. File corporate tax extension online This includes returns or documents filed to report the following information. File corporate tax extension online Interest, dividends, royalties, etc. File corporate tax extension online , paid to you. File corporate tax extension online Any amount paid to you as a dependent care provider. File corporate tax extension online Certain other amounts paid to you that total $600 or more for the year. File corporate tax extension online If you do not furnish your identification number as required, you may be subject to penalties. File corporate tax extension online See Penalties, later. File corporate tax extension online Employer Identification Number (EIN) EINs are used to identify the tax accounts of employers, certain sole proprietors, corporations, partnerships, estates, trusts, and other entities. File corporate tax extension online If you don't already have an EIN, you need to get one if you: Have employees, Have a qualified retirement plan, Operate your business as a corporation or partnership, or File returns for: Employment taxes, or Excise taxes. File corporate tax extension online Applying for an EIN. File corporate tax extension online   You may apply for an EIN: Online—Click on the EIN link at www. File corporate tax extension online irs. File corporate tax extension online gov/businesses/small. File corporate tax extension online The EIN is issued immediately once the application information is validated. File corporate tax extension online By telephone at 1-800-829-4933. File corporate tax extension online By mailing or faxing Form SS-4, Application for Employer Identification Number. File corporate tax extension online When to apply. File corporate tax extension online   You should apply for an EIN early enough to receive the number by the time you must file a return or statement or make a tax deposit. File corporate tax extension online If you apply by mail, file Form SS-4 at least 4 weeks before you need an EIN. File corporate tax extension online If you apply by telephone or through the IRS website, you can get an EIN immediately. File corporate tax extension online If you apply by fax, you can get an EIN within 4 business days. File corporate tax extension online   If you do not receive your EIN by the time a return is due, file your return anyway. File corporate tax extension online Write “Applied for” and the date you applied for the number in the space for the EIN. File corporate tax extension online Do not use your social security number as a substitute for an EIN on your tax returns. File corporate tax extension online More than one EIN. File corporate tax extension online   You should have only one EIN. File corporate tax extension online If you have more than one EIN and are not sure which to use, contact the Internal Revenue Service Center where you file your return. File corporate tax extension online Give the numbers you have, the name and address to which each was assigned, and the address of your main place of business. File corporate tax extension online The IRS will tell you which number to use. File corporate tax extension online More information. File corporate tax extension online   For more information about EINs, see Publication 1635, Understanding Your EIN. File corporate tax extension online Payee's Identification Number In the operation of a business, you will probably make certain payments you must report on information returns (discussed later under Information Returns). File corporate tax extension online The forms used to report these payments must include the payee's identification number. File corporate tax extension online Employee. File corporate tax extension online   If you have employees, you must get an SSN from each of them. File corporate tax extension online Record the name and SSN of each employee exactly as they are shown on the employee's social security card. File corporate tax extension online If the employee's name is not correct as shown on the card, the employee should request a new card from the SSA. File corporate tax extension online This may occur, for example, if the employee's name has changed due to marriage or divorce. File corporate tax extension online   If your employee does not have an SSN, he or she should file Form SS-5, Application for a Social Security Card, with the SSA. File corporate tax extension online This form is available at SSA offices or by calling 1-800-772-1213. File corporate tax extension online It is also available from the SSA website at www. File corporate tax extension online ssa. File corporate tax extension online gov. File corporate tax extension online Other payee. File corporate tax extension online   If you make payments to someone who is not your employee and you must report the payments on an information return, get that person's SSN. File corporate tax extension online If you make reportable payments to an organization, such as a corporation or partnership, you must get its EIN. File corporate tax extension online   To get the payee's SSN or EIN, use Form W-9, Request for Taxpayer Identification Number and Certification. File corporate tax extension online This form is available from IRS offices or by calling 1-800-829-3676. File corporate tax extension online It is also available from the IRS website at IRS. File corporate tax extension online gov. File corporate tax extension online    If the payee does not provide you with an identification number, you may have to withhold part of the payments as backup withholding. File corporate tax extension online For information on backup withholding, see the Form W-9 instructions and the General Instructions for Certain Information Returns. File corporate tax extension online Tax Year You must figure your taxable income and file an income tax return based on an annual accounting period called a tax year. File corporate tax extension online A tax year is usually 12 consecutive months. File corporate tax extension online There are two kinds of tax years. File corporate tax extension online Calendar tax year. File corporate tax extension online A calendar tax year is 12 consecutive months beginning January 1 and ending December 31. File corporate tax extension online Fiscal tax year. File corporate tax extension online A fiscal tax year is 12 consecutive months ending on the last day of any month except December. File corporate tax extension online A 52-53-week tax year is a fiscal tax year that varies from 52 to 53 weeks but does not have to end on the last day of a month. File corporate tax extension online If you file your first tax return using the calendar tax year and you later begin business as a sole proprietor, become a partner in a partnership, or become a shareholder in an S corporation, you must continue to use the calendar year unless you get IRS approval to change it or are otherwise allowed to change it without IRS approval. File corporate tax extension online You must use a calendar tax year if: You keep no books. File corporate tax extension online You have no annual accounting period. File corporate tax extension online Your present tax year does not qualify as a fiscal year. File corporate tax extension online You are required to use a calendar year by a provision of the Internal Revenue Code or the Income Tax Regulations. File corporate tax extension online For more information, see Publication 538, Accounting Periods and Methods. File corporate tax extension online First-time filer. File corporate tax extension online   If you have never filed an income tax return, you can adopt either a calendar tax year or a fiscal tax year. File corporate tax extension online You adopt a tax year by filing your first income tax return using that tax year. File corporate tax extension online You have not adopted a tax year if you merely did any of the following. File corporate tax extension online Filed an application for an extension of time to file an income tax return. File corporate tax extension online Filed an application for an employer identification number. File corporate tax extension online Paid estimated taxes for that tax year. File corporate tax extension online Changing your tax year. File corporate tax extension online   Once you have adopted your tax year, you may have to get IRS approval to change it. File corporate tax extension online To get approval, you must file Form 1128, Application To Adopt, Change, or Retain a Tax Year. File corporate tax extension online You may have to pay a fee. File corporate tax extension online For more information, see Publication 538. File corporate tax extension online Accounting Method An accounting method is a set of rules used to determine when and how income and expenses are reported. File corporate tax extension online You choose an accounting method for your business when you file your first income tax return. File corporate tax extension online There are two basic accounting methods. File corporate tax extension online Cash method. File corporate tax extension online Under the cash method, you report income in the tax year you receive it. File corporate tax extension online You usually deduct or capitalize expenses in the tax year you pay them. File corporate tax extension online Accrual method. File corporate tax extension online Under an accrual method, you generally report income in the tax year you earn it, even though you may receive payment in a later year. File corporate tax extension online You deduct or capitalize expenses in the tax year you incur them, whether or not you pay them that year. File corporate tax extension online For other methods, see Publication 538. File corporate tax extension online If you need inventories to show income correctly, you must generally use an accrual method of accounting for purchases and sales. File corporate tax extension online Inventories include goods held for sale in the normal course of business. File corporate tax extension online They also include raw materials and supplies that will physically become a part of merchandise intended for sale. File corporate tax extension online Inventories are explained in Publication 538. File corporate tax extension online Certain small business taxpayers can use the cash method of accounting and can also account for inventoriable items as materials and supplies that are not incidental. File corporate tax extension online For more information, see Publication 538. File corporate tax extension online You must use the same accounting method to figure your taxable income and to keep your books. File corporate tax extension online Also, you must use an accounting method that clearly shows your income. File corporate tax extension online In general, any accounting method that consistently uses accounting principles suitable for your trade or business clearly shows income. File corporate tax extension online An accounting method clearly shows income only if it treats all items of gross income and expense the same from year to year. File corporate tax extension online More than one business. File corporate tax extension online   When you own more than one business, you can use a different accounting method for each business if the method you use for each clearly shows your income. File corporate tax extension online You must keep a complete and separate set of books and records for each business. File corporate tax extension online Changing your method of accounting. File corporate tax extension online   Once you have set up your accounting method, you must generally get IRS approval before you can change to another method. File corporate tax extension online A change in accounting method not only includes a change in your overall system of accounting, but also a change in the treatment of any material item. File corporate tax extension online For examples of changes that require approval and information on how to get approval for the change, see Publication 538. File corporate tax extension online Business Taxes The form of business you operate determines what taxes you must pay and how you pay them. File corporate tax extension online The following are the four general kinds of business taxes. File corporate tax extension online Income tax. File corporate tax extension online Self-employment tax. File corporate tax extension online Employment taxes. File corporate tax extension online Excise taxes. File corporate tax extension online See Table 2 for the forms you file to report these taxes. File corporate tax extension online You may want to get Publication 509. File corporate tax extension online It has tax calendars that tell you when to file returns and make tax payments. File corporate tax extension online Income Tax All businesses except partnerships must file an annual income tax return. File corporate tax extension online Partnerships file an information return. File corporate tax extension online Which form you use depends on how your business is organized. File corporate tax extension online See Table 2 to find out which return you have to file. File corporate tax extension online The federal income tax is a pay-as-you-go tax. File corporate tax extension online You must pay the tax as you earn or receive income during the year. File corporate tax extension online An employee usually has income tax withheld from his or her pay. File corporate tax extension online If you do not pay your tax through withholding, or do not pay enough tax that way, you might have to pay estimated tax. File corporate tax extension online If you are not required to make estimated tax payments, you may pay any tax due when you file your return. File corporate tax extension online Table 2. File corporate tax extension online Which Forms Must I File? IF you are a. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online   THEN you may be liable for. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online   Use Form. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online Sole proprietor   Income tax   1040 and Schedule C 1 or C-EZ (Schedule F 1 for farm business)     Self-employment tax   1040 and Schedule SE     Estimated tax   1040-ES     Employment taxes:         • Social security and Medicare   taxes and income tax   withholding   941 or 944 (943 for farm employees)     • Federal unemployment (FUTA)   tax   940     Excise taxes   See Excise Taxes Partnership   Annual return of income   1065     Employment taxes   Same as sole proprietor     Excise taxes   See Excise Taxes Partner in a partnership (individual)   Income tax   1040 and Schedule E 2     Self-employment tax   1040 and Schedule SE     Estimated tax   1040-ES Corporation or S corporation   Income tax   1120 (corporation) 2  1120S (S corporation) 2     Estimated tax   1120-W (corporation only)     Employment taxes   Same as sole proprietor     Excise taxes   See Excise Taxes S corporation shareholder   Income tax   1040 and Schedule E 2     Estimated tax   1040-ES 1 File a separate schedule for each business. File corporate tax extension online 2 Various other schedules may be needed. File corporate tax extension online Estimated tax. File corporate tax extension online   Generally, you must pay taxes on income, including self-employment tax (discussed next), by making regular payments of estimated tax during the year. File corporate tax extension online Sole proprietors, partners, and S corporation shareholders. File corporate tax extension online   You generally have to make estimated tax payments if you expect to owe tax of $1,000 or more when you file your return. File corporate tax extension online Use Form 1040-ES, Estimated Tax for Individuals, to figure and pay your estimated tax. File corporate tax extension online For more information, see Publication 505, Tax Withholding and Estimated Tax. File corporate tax extension online Corporations. File corporate tax extension online   You generally have to make estimated tax payments for your corporation if you expect it to owe tax of $500 or more when you file its return. File corporate tax extension online Use Form 1120-W, Estimated Tax for Corporations, to figure the estimated tax. File corporate tax extension online You must deposit the payments as explained later under Depositing Taxes. File corporate tax extension online For more information, see Publication 542. File corporate tax extension online Self-Employment Tax Self-employment tax (SE tax) is a social security and Medicare tax primarily for individuals who work for themselves. File corporate tax extension online Your payments of SE tax contribute to your coverage under the social security system. File corporate tax extension online Social security coverage provides you with retirement benefits, disability benefits, survivor benefits, and hospital insurance (Medicare) benefits. File corporate tax extension online You must pay SE tax and file Schedule SE (Form 1040) if either of the following applies. File corporate tax extension online Your net earnings from self-employment were $400 or more. File corporate tax extension online You had church employee income of $108. File corporate tax extension online 28 or more. File corporate tax extension online Use Schedule SE (Form 1040) to figure your SE tax. File corporate tax extension online For more information, see Publication 334, Tax Guide for Small Business. File corporate tax extension online You can deduct a portion of your SE tax as an adjustment to income on your Form 1040. File corporate tax extension online The Social Security Administration (SSA) time limit for posting self-employment income. File corporate tax extension online   Generally, the SSA will give you credit only for self-employment income reported on a tax return filed within 3 years, 3 months, and 15 days after the tax year you earned the income. File corporate tax extension online If you file your tax return or report a change in your self-employment income after this time limit, the SSA may change its records, but only to remove or reduce the amount. File corporate tax extension online The SSA will not change its records to increase your self-employment income. File corporate tax extension online Employment Taxes This section briefly discusses the employment taxes you must pay, the forms you must file to report them, and other forms that must be filed when you have employees. File corporate tax extension online Employment taxes include the following. File corporate tax extension online Social security and Medicare taxes. File corporate tax extension online Federal income tax withholding. File corporate tax extension online Federal unemployment (FUTA) tax. File corporate tax extension online If you have employees, you will need to get Publication 15, Circular E, Employer's Tax Guide. File corporate tax extension online If you have agricultural employees, get Publication 51, Circular A, Agricultural Employer's Tax Guide. File corporate tax extension online These publications explain your tax responsibilities as an employer. File corporate tax extension online If you are not sure whether the people working for you are your employees, see Publication 15-A, Employer's Supplemental Tax Guide. File corporate tax extension online That publication has information to help you determine whether an individual is an employee or an independent contractor. File corporate tax extension online If you classify an employee as an independent contractor, you can be held liable for employment taxes for that worker plus a penalty. File corporate tax extension online An independent contractor is someone who is self-employed. File corporate tax extension online Generally, you do not have to withhold or pay any taxes on payments to an independent contractor. File corporate tax extension online Federal Income, Social Security, and Medicare Taxes You generally must withhold federal income tax from your employee's wages. File corporate tax extension online To figure how much federal income tax to withhold from each wage payment, use the employee's Form W-4 (discussed later under Hiring Employees) and the methods described in Publication 15. File corporate tax extension online Social security and Medicare taxes pay for benefits that workers and their families receive under the Federal Insurance Contributions Act (FICA). File corporate tax extension online Social security tax pays for benefits under the old-age, survivors, and disability insurance part of FICA. File corporate tax extension online Medicare tax pays for benefits under the hospital insurance part of FICA. File corporate tax extension online You withhold part of these taxes from your employee's wages and you pay a part yourself. File corporate tax extension online To find out how much social security and Medicare tax to withhold and to pay, see Publication 15. File corporate tax extension online Which form do I file?   Report these taxes on Form 941, Employer's QUARTERLY Federal Tax Return, or Form 944, Employer's ANNUAL Federal Tax Return. File corporate tax extension online (Farm employers use Form 943, Employer's Annual Federal Tax Return for Agricultural Employees. File corporate tax extension online ) Federal Unemployment (FUTA) Tax The federal unemployment tax is part of the federal and state program under the Federal Unemployment Tax Act (FUTA) that pays unemployment compensation to workers who lose their jobs. File corporate tax extension online You report and pay FUTA tax separately from social security and Medicare taxes and withheld income tax. File corporate tax extension online You pay FUTA tax only from your own funds. File corporate tax extension online Employees do not pay this tax or have it withheld from their pay. File corporate tax extension online Which form do I file?   Report federal unemployment tax on Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return. File corporate tax extension online See Publication 15 to find out if you can use this form. File corporate tax extension online Hiring Employees Have the employees you hire fill out Form I-9 and Form W-4. File corporate tax extension online Form I-9. File corporate tax extension online   You must verify that each new employee is legally eligible to work in the United States. File corporate tax extension online Both you and the employee must complete the U. File corporate tax extension online S. File corporate tax extension online Citizenship and Immigration Services (USCIS) Form I-9, Employment Eligibility Verification. File corporate tax extension online You can get the form from USCIS offices or from the USCIS website at www. File corporate tax extension online uscis. File corporate tax extension online gov. File corporate tax extension online Call the USCIS at 1-800-375-5283 for more information about your responsibilities. File corporate tax extension online Form W-4. File corporate tax extension online   Each employee must fill out Form W-4, Employee's Withholding Allowance Certificate. File corporate tax extension online You will use the filing status and withholding allowances shown on this form to figure the amount of income tax to withhold from your employee's wages. File corporate tax extension online For more information, see Publication 15. File corporate tax extension online Employees claiming more than 10 withholding allowances. File corporate tax extension online   An employer of an employee who claims more than 10 withholding allowances for wages paid can use several methods of withholding. File corporate tax extension online See section 16 of Publication 15. File corporate tax extension online Form W-2 Wage Reporting After the calendar year is over, you must furnish copies of Form W-2, Wage and Tax Statement, to each employee to whom you paid wages during the year. File corporate tax extension online You must also send copies to the Social Security Administration. File corporate tax extension online See Information Returns, later, for more information on Form W-2. File corporate tax extension online Excise Taxes This section describes the excise taxes you may have to pay and the forms you have to file if you do any of the following. File corporate tax extension online Manufacture or sell certain products. File corporate tax extension online Operate certain kinds of businesses. File corporate tax extension online Use various kinds of equipment, facilities, or products. File corporate tax extension online Receive payment for certain services. File corporate tax extension online For more information on excise taxes, see Publication 510, Excise Taxes. File corporate tax extension online Form 720. File corporate tax extension online   The federal excise taxes reported on Form 720, Quarterly Federal Excise Tax Return, consist of several broad categories of taxes, including the following. File corporate tax extension online Environmental taxes. File corporate tax extension online Communications and air transportation taxes. File corporate tax extension online Fuel taxes. File corporate tax extension online Tax on the first retail sale of heavy trucks, trailers, and tractors. File corporate tax extension online Manufacturers taxes on the sale or use of a variety of different articles. File corporate tax extension online Form 2290. File corporate tax extension online   There is a federal excise tax on certain trucks, truck tractors, and buses used on public highways. File corporate tax extension online The tax applies to vehicles having a taxable gross weight of 55,000 pounds or more. File corporate tax extension online Report the tax on Form 2290, Heavy Highway Vehicle Use Tax Return. File corporate tax extension online For more information, see the instructions for Form 2290. File corporate tax extension online Form 730. File corporate tax extension online   If you are in the business of accepting wagers or conducting a wagering pool or lottery, you may be liable for the federal excise tax on wagering. File corporate tax extension online Use Form 730, Monthly Tax Return for Wagers, to figure the tax on the wagers you receive. File corporate tax extension online Form 11-C. File corporate tax extension online   Use Form 11-C, Occupational Tax and Registration Return for Wagering, to register for any wagering activity and to pay the federal occupational tax on wagering. File corporate tax extension online Depositing Taxes You generally have to deposit employment taxes, certain excise taxes, corporate income tax, and S corporation taxes before you file your return. File corporate tax extension online Generally, taxpayers are required to deposit taxes through the Electronic Federal Tax Payment System (EFTPS). File corporate tax extension online Any business that has a federal tax obligation and requests a new EIN will automatically be enrolled in EFTPS. File corporate tax extension online Through the mail, the business will receive an EFTPS PIN package that contains instructions for activating its EFTPS enrollment. File corporate tax extension online Information Returns If you make or receive payments in your business, you may have to report them to the IRS on information returns. File corporate tax extension online The IRS compares the payments shown on the information returns with each person's income tax return to see if the payments were included in income. File corporate tax extension online You must give a copy of each information return you are required to file to the recipient or payer. File corporate tax extension online In addition to the forms described below, you may have to use other returns to report certain kinds of payments or transactions. File corporate tax extension online For more details on information returns and when you have to file them, see the General Instructions for Certain Information Returns. File corporate tax extension online Form 1099-MISC. File corporate tax extension online   Use Form 1099-MISC, Miscellaneous Income, to report certain payments you make in your trade or business. File corporate tax extension online These payments include the following items. File corporate tax extension online Payments of $600 or more for services performed for your business by people not treated as your employees, such as subcontractors, attorneys, accountants, or directors. File corporate tax extension online Rent payments of $600 or more, other than rents paid to real estate agents. File corporate tax extension online Prizes and awards of $600 or more that are not for services, such as winnings on TV or radio shows. File corporate tax extension online Royalty payments of $10 or more. File corporate tax extension online Payments to certain crew members by operators of fishing boats. File corporate tax extension online You also use Form 1099-MISC to report your sales of $5,000 or more of consumer goods to a person for resale anywhere other than in a permanent retail establishment. File corporate tax extension online Form W-2. File corporate tax extension online   You must file Form W-2, Wage and Tax Statement, to report payments to your employees, such as wages, tips, and other compensation, withheld income, social security, and Medicare taxes. File corporate tax extension online For more information on what to report on Form W-2, see the Instructions for Forms W-2 and W-3. File corporate tax extension online Form 8300. File corporate tax extension online   You must file Form 8300, Report of Cash Payments Over $10,000 Received in a Trade or Business, if you receive more than $10,000 in cash in one transaction or two or more related business transactions. File corporate tax extension online Cash includes U. File corporate tax extension online S. File corporate tax extension online and foreign coin and currency. File corporate tax extension online It also includes certain monetary instruments such as cashier's and traveler's checks and money orders. File corporate tax extension online For more information, see Publication 1544, Reporting Cash Payments of Over $10,000 (Received in a Trade or Business). File corporate tax extension online Penalties The law provides penalties for not filing returns or paying taxes as required. File corporate tax extension online Criminal penalties may be imposed for willful failure to file, tax evasion, or making a false statement. File corporate tax extension online Failure to file tax returns. File corporate tax extension online   If you do not file your tax return by the due date, you may have to pay a penalty. File corporate tax extension online The penalty is based on the tax not paid by the due date. File corporate tax extension online See your tax return instructions for more information about this penalty. File corporate tax extension online Failure to pay tax. File corporate tax extension online   If you do not pay your taxes by the due date, you will have to pay a penalty for each month, or part of a month, that your taxes are not paid. File corporate tax extension online For more information, see your tax return instructions. File corporate tax extension online Failure to withhold, deposit, or pay taxes. File corporate tax extension online   If you do not withhold income, social security, or Medicare taxes from employees, or if you withhold taxes but do not deposit them or pay them to the IRS, you may be subject to a penalty of the unpaid tax, plus interest. File corporate tax extension online You may also be subject to penalties if you deposit the taxes late. File corporate tax extension online For more information, see Publication 15. File corporate tax extension online Failure to follow information reporting requirements. File corporate tax extension online   The following penalties apply if you are required to file information returns. File corporate tax extension online For more information, see the General Instructions for Certain Information Returns. File corporate tax extension online Failure to file information returns. File corporate tax extension online A penalty applies if you do not file information returns by the due date, if you do not include all required information, or if you report incorrect information. File corporate tax extension online Failure to furnish correct payee statements. File corporate tax extension online A penalty applies if you do not furnish a required statement to a payee by the due date, if you do not include all required information, or if you report incorrect information. File corporate tax extension online Waiver of penalty. File corporate tax extension online   These penalties will not apply if you can show that the failures were due to reasonable cause and not willful neglect. File corporate tax extension online   In addition, there is no penalty for failure to include all the required information, or for including incorrect information, on a de minimis number of information returns if you correct the errors by August 1 of the year the returns are due. File corporate tax extension online (To be considered de minimis, the number of returns cannot exceed the greater of 10 or ½ of 1% of the total number of returns you are required to file for the year. File corporate tax extension online ) Failure to supply taxpayer identification number. File corporate tax extension online   If you do not include your taxpayer identification number (SSN or EIN) or the taxpayer identification number of another person where required on a return, statement, or other document, you may be subject to a penalty of $50 for each failure. File corporate tax extension online You may also be subject to the $50 penalty if you do not give your taxpayer identification number to another person when it is required on a return, statement, or other document. File corporate tax extension online Business Expenses You can deduct business expenses on your income tax return. File corporate tax extension online These are the current operating costs of running your business. File corporate tax extension online To be deductible, a business expense must be both ordinary and necessary. File corporate tax extension online An ordinary expense is one that is common and accepted in your field of business, trade, or profession. File corporate tax extension online A necessary expense is one that is helpful and appropriate for your business, trade, or profession. File corporate tax extension online An expense does not have to be indispensable to be considered necessary. File corporate tax extension online The following are brief explanations of some expenses that are of interest to people starting a business. File corporate tax extension online There are many other expenses that you may be able to deduct. File corporate tax extension online See your form instructions and Publication 535, Business Expenses. File corporate tax extension online Business Start-Up Costs Business start-up costs are the expenses you incur before you actually begin business operations. File corporate tax extension online Your business start-up costs will depend on the type of business you are starting. File corporate tax extension online They may include costs for advertising, travel, surveys, and training. File corporate tax extension online These costs are generally capital expenses. File corporate tax extension online You usually recover costs for a particular asset (such as machinery or office equipment) through depreciation (discussed next). File corporate tax extension online You can elect to deduct up to $5,000 of business start-up costs and $5,000 of organizational costs paid or incurred after October 22, 2004. File corporate tax extension online The $5,000 deduction is reduced by the amount your total start-up or organizational costs exceed $50,000. File corporate tax extension online Any remaining cost must be amortized. File corporate tax extension online For more information about amortizing start-up and organizational costs, see chapter 7 in Publication 535. File corporate tax extension online Depreciation If property you acquire to use in your business has a useful life that extends substantially beyond the year it is placed in service, you generally cannot deduct the entire cost as a business expense in the year you acquire it. File corporate tax extension online You must spread the cost over more than one tax year and deduct part of it each year. File corporate tax extension online This method of deducting the cost of business property is called depreciation. File corporate tax extension online Business property you must depreciate includes the following items. File corporate tax extension online Office furniture. File corporate tax extension online Buildings. File corporate tax extension online Machinery and equipment. File corporate tax extension online You can choose to deduct a limited amount of the cost of certain depreciable property in the year you place the property in service. File corporate tax extension online This deduction is known as the “section 179 deduction. File corporate tax extension online ” For more information about depreciation and the section 179 deduction, see Publication 946, How To Depreciate Property. File corporate tax extension online Depreciation must be taken in the year it is allowable. File corporate tax extension online Allowable depreciation not taken in a prior year cannot be taken in the current year. File corporate tax extension online If you do not deduct the correct depreciation, you may be able to make a correction by filing Form 1040X, Amended U. File corporate tax extension online S. File corporate tax extension online Individual Income Tax Return, or by changing your accounting method. File corporate tax extension online For more information on how to correct depreciation deductions, see chapter 1 in Publication 946. File corporate tax extension online Business Use of Your Home To deduct expenses related to the business use of part of your home, you must meet specific requirements. File corporate tax extension online Even then, your deduction may be limited. File corporate tax extension online To qualify to claim expenses for business use of your home, you must meet both the following tests. File corporate tax extension online Your use of the business part of your home must be: Exclusive (however, see Exceptions to exclusive use, later), Regular, For your trade or business, AND The business part of your home must be one of the following: Your principal place of business (defined later), A place where you meet or deal with patients, clients, or customers in the normal course of your trade or business, or A separate structure (not attached to your home) you use in connection with your trade or business. File corporate tax extension online Exclusive use. File corporate tax extension online   To qualify under the exclusive use test, you must use a specific area of your home only for your trade or business. File corporate tax extension online The area used for business can be a room or other separately identifiable space. File corporate tax extension online The space does not need to be marked off by a permanent partition. File corporate tax extension online   You do not meet the requirements of the exclusive use test if you use the area in question both for business and for personal purposes. File corporate tax extension online Exceptions to exclusive use. File corporate tax extension online   You do not have to meet the exclusive use test if either of the following applies. File corporate tax extension online You use part of your home for the storage of inventory or product samples. File corporate tax extension online You use part of your home as a daycare facility. File corporate tax extension online For an explanation of these exceptions, see Publication 587, Business Use of Your Home (Including Use by Daycare Providers). File corporate tax extension online Principal place of business. File corporate tax extension online   Your home office will qualify as your principal place of business for deducting expenses for its use if you meet the following requirements. File corporate tax extension online You use it exclusively and regularly for administrative or management activities of your trade or business. File corporate tax extension online You have no other fixed location where you conduct substantial administrative or management activities of your trade or business. File corporate tax extension online   Alternatively, if you use your home exclusively and regularly for your business, but your home office does not qualify as your principal place of business based on the previous rules, you determine your principal place of business based on the following factors. File corporate tax extension online The relative importance of the activities performed at each location. File corporate tax extension online If the relative importance factor does not determine your principal place of business, the time spent at each location. File corporate tax extension online    If, after considering your business locations, your home cannot be identified as your principal place of business, you cannot deduct home office expenses. File corporate tax extension online However, for other ways to qualify to deduct home office expenses, see Publication 587. File corporate tax extension online Which form do I file?   If you file Schedule C (Form 1040), use Form 8829, Expenses for Business Use of Your Home, to figure your deduction. File corporate tax extension online If you file Schedule F (Form 1040) or you are a partner, you can use the worksheet in Publication 587. File corporate tax extension online More information. File corporate tax extension online   For more information about business use of your home, see Publication 587. File corporate tax extension online Car and Truck Expenses If you use your car or truck in your business, you can deduct the costs of operating and maintaining it. File corporate tax extension online You generally can deduct either your actual expenses or the standard mileage rate. File corporate tax extension online Actual expenses. File corporate tax extension online   If you deduct actual expenses, you can deduct the cost of the following items: Depreciation Lease payments Registration Garage rent Licenses Repairs Gas Oil Tires Insurance Parking fees Tolls   If you use your vehicle for both business and personal purposes, you must divide your expenses between business and personal use. File corporate tax extension online You can divide your expenses based on the miles driven for each purpose. File corporate tax extension online Example. File corporate tax extension online You are the sole proprietor of a flower shop. File corporate tax extension online You drove your van 20,000 miles during the year. File corporate tax extension online 16,000 miles were for delivering flowers to customers and 4,000 miles were for personal use. File corporate tax extension online You can claim only 80% (16,000 ÷ 20,000) of the cost of operating your van as a business expense. File corporate tax extension online Standard mileage rate. File corporate tax extension online   Instead of figuring actual expenses, you may be able to use the standard mileage rate to figure the deductible costs of operating your car, van, pickup, or panel truck for business purposes. File corporate tax extension online You can use the standard mileage rate for a vehicle you own or lease. File corporate tax extension online The standard mileage rate is a specified amount of money you can deduct for each business mile you drive. File corporate tax extension online It is announced annually by the IRS. File corporate tax extension online To figure your deduction, multiply your business miles by the standard mileage rate for the year. File corporate tax extension online    Generally, if you use the standard mileage rate, you cannot deduct your actual expenses. File corporate tax extension online However, you may be able to deduct business-related parking fees, tolls, interest on your car loan, and certain state and local taxes. File corporate tax extension online Choosing the standard mileage rate. File corporate tax extension online   If you want to use the standard mileage rate for a car you own, you must choose to use it in the first year the car is available for use in your business. File corporate tax extension online In later years, you can choose to use either the standard mileage rate or actual expenses. File corporate tax extension online   If you use the standard mileage rate for a car you lease, you must choose to use it for the entire lease period (including renewals). File corporate tax extension online Additional information. File corporate tax extension online   For more information about the rules for claiming car and truck expenses, see Publication 463, Travel, Entertainment, Gift, and Car Expenses. File corporate tax extension online Recordkeeping This part explains why you must keep records, what kinds of records you must keep, and how to keep them. File corporate tax extension online It also explains how long you must keep your records for federal tax purposes. File corporate tax extension online A sample recordkeeping system is illustrated at the end of this part. File corporate tax extension online Why Keep Records? Everyone in business must keep records. File corporate tax extension online Good records will help you do the following. File corporate tax extension online Monitor the progress of your business. File corporate tax extension online   You need good records to monitor the progress of your business. File corporate tax extension online Records can show whether your business is improving, which items are selling, or what changes you need to make. File corporate tax extension online Good records can increase the likelihood of business success. File corporate tax extension online Prepare your financial statements. File corporate tax extension online   You need good records to prepare accurate financial statements. File corporate tax extension online These include income (profit and loss) statements and balance sheets. File corporate tax extension online These statements can help you in dealing with your bank or creditors and help you manage your business. File corporate tax extension online An income statement shows the income and expenses of the business for a given period of time. File corporate tax extension online A balance sheet shows the assets, liabilities, and your equity in the business on a given date. File corporate tax extension online Identify source of receipts. File corporate tax extension online   You will receive money or property from many sources. File corporate tax extension online Your records can identify the source of your receipts. File corporate tax extension online You need this information to separate business from nonbusiness receipts and taxable from nontaxable income. File corporate tax extension online Keep track of deductible expenses. File corporate tax extension online   You may forget expenses when you prepare your tax return unless you record them when they occur. File corporate tax extension online Prepare your tax returns. File corporate tax extension online   You need good records to prepare your tax returns. File corporate tax extension online These records must support the income, expenses, and credits you report. File corporate tax extension online Generally, these are the same records you use to monitor your business and prepare your financial statements. File corporate tax extension online Support items reported on tax returns. File corporate tax extension online   You must keep your business records available at all times for inspection by the IRS. File corporate tax extension online If the IRS examines any of your tax returns, you may be asked to explain the items reported. File corporate tax extension online A complete set of records will speed up the examination. File corporate tax extension online Kinds of Records To Keep Except in a few cases, the law does not require any specific kind of records. File corporate tax extension online You can choose any recordkeeping system suited to your business that clearly shows your income and expenses. File corporate tax extension online The business you are in affects the type of records you need to keep for federal tax purposes. File corporate tax extension online You should set up your recordkeeping system using an accounting method that clearly shows your income for your tax year. File corporate tax extension online See Accounting Method, earlier. File corporate tax extension online If you are in more than one business, you should keep a complete and separate set of records for each business. File corporate tax extension online A corporation should keep minutes of board of directors' meetings. File corporate tax extension online Your recordkeeping system should include a summary of your business transactions. File corporate tax extension online This summary is ordinarily made in your books (for example, accounting journals and ledgers). File corporate tax extension online Your books must show your gross income, as well as your deductions and credits. File corporate tax extension online For most small businesses, the business checkbook (discussed later) is the main source for entries in the business books. File corporate tax extension online In addition, you must keep supporting documents, explained later. File corporate tax extension online Electronic records. File corporate tax extension online   All requirements that apply to hard copy books and records also apply to electronic storage systems that maintain tax books and records. File corporate tax extension online When you replace hard copy books and records, you must maintain the electronic storage systems for as long as they are material to the administration of tax law. File corporate tax extension online An electronic storage system is any system for preparing or keeping your records either by electronic imaging or by transfer to an electronic storage media. File corporate tax extension online The electronic storage system must index, store, preserve, retrieve and reproduce the electronically stored books and records in legible format. File corporate tax extension online All electronic storage systems must provide a complete and accurate record of your data that is accessible to the IRS. File corporate tax extension online Electronic storage systems are also subject to the same controls and retention guidelines as those imposed on your original hard copy books and records. File corporate tax extension online   The original hard copy books and records may be destroyed provided that the electronic storage system has been tested to establish that the hard copy books and records are being reproduced in compliance with IRS requirements for an electronic storage system and procedures are established to ensure continued compliance with all applicable rules and regulations. File corporate tax extension online You still have the responsibility of retaining any other books and records that are required to be retained. File corporate tax extension online   The IRS may test your electronic storage system, including the equipment used, indexing methodology, software and retrieval capabilities. File corporate tax extension online This test is not considered an examination and the results must be shared with you. File corporate tax extension online If your electronic storage system meets the requirements mentioned earlier, you will be in compliance. File corporate tax extension online If not, you may be subject to penalties for non-compliance, unless you continue to maintain your original hard copy books and records in a manner that allows you and the IRS to determine your correct tax. File corporate tax extension online For details on electronic storage system requirements, see Revenue Procedure 97-22, available in Internal Revenue Bulletin 1997-13. File corporate tax extension online Supporting Documents Purchases, sales, payroll, and other transactions you have in your business generate supporting documents. File corporate tax extension online Supporting documents include sales slips, paid bills, invoices, receipts, deposit slips, and canceled checks. File corporate tax extension online These documents contain information you need to record in your books. File corporate tax extension online It is important to keep these documents because they support the entries in your books and on your tax return. File corporate tax extension online Keep them in an orderly fashion and in a safe place. File corporate tax extension online For instance, organize them by year and type of income or expense. File corporate tax extension online Gross receipts. File corporate tax extension online   Gross receipts are the income you receive from your business. File corporate tax extension online You should keep supporting documents that show the amounts and sources of your gross receipts. File corporate tax extension online Documents that show gross receipts include the following. File corporate tax extension online Cash register tapes. File corporate tax extension online Bank deposit slips. File corporate tax extension online Receipt books. File corporate tax extension online Invoices. File corporate tax extension online Credit card charge slips. File corporate tax extension online Forms 1099-MISC. File corporate tax extension online Purchases. File corporate tax extension online   Purchases are the items you buy and resell to customers. File corporate tax extension online If you are a manufacturer or producer, this includes the cost of all raw materials or parts purchased for manufacture into finished products. File corporate tax extension online Your supporting documents should show the amount paid and that the amount was for purchases. File corporate tax extension online Documents for purchases include the following. File corporate tax extension online Canceled checks. File corporate tax extension online Cash register tape receipts. File corporate tax extension online Credit card sales slips. File corporate tax extension online Invoices. File corporate tax extension online These records will help you determine the value of your inventory at the end of the year. File corporate tax extension online See Publication 538 for information on methods for valuing inventory. File corporate tax extension online Expenses. File corporate tax extension online   Expenses are the costs you incur (other than purchases) to carry on your business. File corporate tax extension online Your supporting documents should show the amount paid and that the amount was for a business expense. File corporate tax extension online Documents for expenses include the following. File corporate tax extension online Canceled checks. File corporate tax extension online Cash register tapes. File corporate tax extension online Account statements. File corporate tax extension online Credit card sales slips. File corporate tax extension online Invoices. File corporate tax extension online Petty cash slips for small cash payments. File corporate tax extension online    A petty cash fund allows you to make small payments without having to write checks for small amounts. File corporate tax extension online Each time you make a payment from this fund, you should make out a petty cash slip and attach it to your receipt as proof of payment. File corporate tax extension online Travel, transportation, entertainment, and gift expenses. File corporate tax extension online   Specific recordkeeping rules apply to these expenses. File corporate tax extension online For more information, see Publication 463. File corporate tax extension online Employment taxes. File corporate tax extension online   There are specific employment tax records you must keep. File corporate tax extension online For a list, see Publication 15. File corporate tax extension online Assets. File corporate tax extension online   Assets are the property, such as machinery and furniture you own and use in your business. File corporate tax extension online You must keep records to verify certain information about your business assets. File corporate tax extension online You need records to figure the annual depreciation and the gain or loss when you sell the assets. File corporate tax extension online Your records should show the following information. File corporate tax extension online When and how you acquired the asset. File corporate tax extension online Purchase price. File corporate tax extension online Cost of any improvements. File corporate tax extension online Section 179 deduction taken. File corporate tax extension online Deductions taken for depreciation. File corporate tax extension online Deductions taken for casualty losses, such as losses resulting from fires or storms. File corporate tax extension online How you used the asset. File corporate tax extension online When and how you disposed of the asset. File corporate tax extension online Selling price. File corporate tax extension online Expenses of sale. File corporate tax extension online   The following documents may show this information. File corporate tax extension online Purchase and sales invoices. File corporate tax extension online Real estate closing statements. File corporate tax extension online Canceled checks. File corporate tax extension online What if I don't have a canceled check?   If you do not have a canceled check, you may be able to prove payment with certain financial account statements prepared by financial institutions. File corporate tax extension online These include account statements prepared for the financial institution by a third party. File corporate tax extension online These account statements must be highly legible. File corporate tax extension online The following table lists acceptable account statements. File corporate tax extension online  IF payment is by. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online THEN the statement must show the. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online Check Check number. File corporate tax extension online Amount. File corporate tax extension online Payee's name. File corporate tax extension online Date the check amount was posted to the account by the financial institution. File corporate tax extension online Electronic funds transfer Amount transferred. File corporate tax extension online Payee's name. File corporate tax extension online Date the transfer was posted to the account by the financial institution. File corporate tax extension online Credit card Amount charged. File corporate tax extension online Payee's name. File corporate tax extension online Transaction date. File corporate tax extension online    Proof of payment of an amount, by itself, does not establish you are entitled to a tax deduction. File corporate tax extension online You should also keep other documents, such as credit card sales slips and invoices, to show that you also incurred the cost. File corporate tax extension online Recording Business Transactions A good recordkeeping system includes a summary of your business transactions. File corporate tax extension online (Your business transactions are shown on the supporting documents just discussed. File corporate tax extension online ) Business transactions are ordinarily summarized in books called journals and ledgers. File corporate tax extension online You can buy them at your local stationery or office supply store. File corporate tax extension online A journal is a book where you record each business transaction shown on your supporting documents. File corporate tax extension online You may have to keep separate journals for transactions that occur frequently. File corporate tax extension online A ledger is a book that contains the totals from all of your journals. File corporate tax extension online It is organized into different accounts. File corporate tax extension online Whether you keep journals and ledgers and how you keep them depends on the type of business you are in. File corporate tax extension online For example, a recordkeeping system for a small business might include the following items. File corporate tax extension online Business checkbook. File corporate tax extension online Daily summary of cash receipts. File corporate tax extension online Monthly summary of cash receipts. File corporate tax extension online Check disbursements journal. File corporate tax extension online Depreciation worksheet. File corporate tax extension online Employee compensation record. File corporate tax extension online The business checkbook is explained next. File corporate tax extension online The other items are illustrated later under Sample Record System. File corporate tax extension online The system you use to record business transactions will be more effective if you follow good recordkeeping practices. File corporate tax extension online For example, record expenses when they occur, and identify the source of recorded receipts. File corporate tax extension online Generally, it is best to record transactions on a daily basis. File corporate tax extension online Business checkbook. File corporate tax extension online   One of the first things you should do when you start a business is open a business checking account. File corporate tax extension online You should keep your business account separate from your personal checking account. File corporate tax extension online   The business checkbook is your basic source of information for recording your business expenses. File corporate tax extension online You should deposit all daily receipts in your business checking account. File corporate tax extension online You should check your account for errors by reconciling it. File corporate tax extension online See Reconciling the checking account, later. File corporate tax extension online   Consider using a checkbook that allows enough space to identify the source of deposits as business income, personal funds, or loans. File corporate tax extension online You should also note on the deposit slip the source of the deposit and keep copies of all slips. File corporate tax extension online   You should make all payments by check to document business expenses. File corporate tax extension online Write checks payable to yourself only when making withdrawals from your business for personal use. File corporate tax extension online Avoid writing checks payable to cash. File corporate tax extension online If you must write a check for cash to pay a business expense, include the receipt for the cash payment in your records. File corporate tax extension online If you cannot get a receipt for a cash payment, you should make an adequate explanation in your records at the time of payment. File corporate tax extension online    Use the business account for business purposes only. File corporate tax extension online Indicate the source of deposits and the type of expense in the checkbook. File corporate tax extension online Reconciling the checking account. File corporate tax extension online   When you receive your bank statement, make sure the statement, your checkbook, and your books agree. File corporate tax extension online The statement balance may not agree with the balance in your checkbook and books if the statement: Includes bank charges you did not enter in your books and subtract from your checkbook balance, or Does not include deposits made after the statement date or checks that did not clear your account before the statement date. File corporate tax extension online   By reconciling your checking account, you will: Verify how much money you have in the account, Make sure that your checkbook and books reflect all bank charges and the correct balance in the checking account, and Correct any errors in your bank statement, checkbook, and books. File corporate tax extension online    You should reconcile your checking account each month. File corporate tax extension online     Before you reconcile your monthly bank statement, check your own figures. File corporate tax extension online Begin with the balance shown in your checkbook at the end of the previous month. File corporate tax extension online To this balance, add the total cash deposited during the month and subtract the total cash disbursements. File corporate tax extension online   After checking your figures, the result should agree with your checkbook balance at the end of the month. File corporate tax extension online If the result does not agree, you may have made an error in recording a check or deposit. File corporate tax extension online You can find the error by doing the following. File corporate tax extension online Adding the amounts on your check stubs and comparing that total with the total in the “amount of check” column in your check disbursements journal. File corporate tax extension online If the totals do not agree, check the individual amounts to see if an error was made in your check stub record or in the related entry in your check disbursements journal. File corporate tax extension online Adding the deposit amounts in your checkbook. File corporate tax extension online Compare that total with the monthly total in your cash receipt book, if you have one. File corporate tax extension online If the totals do not agree, check the individual amounts to find any errors. File corporate tax extension online   If your checkbook and journal entries still disagree, then refigure the running balance in your checkbook to make sure additions and subtractions are correct. File corporate tax extension online   When your checkbook balance agrees with the balance figured from the journal entries, you may begin reconciling your checkbook with the bank statement. File corporate tax extension online Many banks print a reconciliation worksheet on the back of the statement. File corporate tax extension online   To reconcile your account, follow these steps. File corporate tax extension online Compare the deposits listed on the bank statement with the deposits shown in your checkbook. File corporate tax extension online Note all differences in the dollar amounts. File corporate tax extension online Compare each canceled check, including both check number and dollar amount, with the entry in your checkbook. File corporate tax extension online Note all differences in the dollar amounts. File corporate tax extension online Mark the check number in the checkbook as having cleared the bank. File corporate tax extension online After accounting for all checks returned by the bank, those not marked in your checkbook are your outstanding checks. File corporate tax extension online Prepare a bank reconciliation. File corporate tax extension online One is illustrated later under Sample Record System. File corporate tax extension online Update your checkbook and journals for items shown on the reconciliation as not recorded (such as service charges) or recorded incorrectly. File corporate tax extension online At this point, the adjusted bank statement balance should equal your adjusted checkbook balance. File corporate tax extension online If you still have differences, check the previous steps to find the errors. File corporate tax extension online   Table 3. File corporate tax extension online Period of Limitations IF you. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online   THEN the period is. File corporate tax extension online . File corporate tax extension online . File corporate tax extension online 1. File corporate tax extension online Owe additional tax and situations (2), (3), and (4), below, do not apply to you   3 years 2. File corporate tax extension online Do not report income that you should report and it is more than 25% of the gross income shown on the return   6 years 3. File corporate tax extension online File a fraudulent return   Not limited 4. File corporate tax extension online Do not file a return   Not limited 5. File corporate tax extension online File a claim for credit or refund after you filed your return   Later of: 3 years or  2 years after tax   was paid 6. File corporate tax extension online File a claim for a loss from worthless securities or a bad debt deduction   7 years Bookkeeping System You must decide whether to use a single-entry or a double-entry bookkeeping system. File corporate tax extension online The single-entry system of bookkeeping is the simplest to maintain, but it may not be suitable for everyone. File corporate tax extension online You may find the double-entry system better because it has built-in checks and balances to assure accuracy and control. File corporate tax extension online Single-entry. File corporate tax extension online   A single-entry system is based on the income statement (profit or loss statement). File corporate tax extension online It can be a simple and practical system if you are starting a small business. File corporate tax extension online The system records the flow of income and expenses through the use of: A daily summary of cash receipts, and Monthly summaries of cash receipts and disbursements. File corporate tax extension online Double-entry. File corporate tax extension online   A double-entry bookkeeping system uses journals and ledgers. File corporate tax extension online Transactions are first entered in a journal and then posted to ledger accounts. File corporate tax extension online These accounts show income, expenses, assets (property a business owns), liabilities (debts of a business), and net worth (excess of assets over liabilities). File corporate tax extension online You close income and expense accounts at the end of each tax year. File corporate tax extension online You keep asset, liability, and net worth accounts open on a permanent basis. File corporate tax extension online   In the double-entry system, each account has a left side for debits and a right side for credits. File corporate tax extension online It is self-balancing because you record every transaction as a debit entry in one account and as a credit entry in another. File corporate tax extension online   Under this system, the total debits must equal the total credits after you post the journal entries to the ledger accounts. File corporate tax extension online If the amounts do not balance, you have made an error and you must find and correct it. File corporate tax extension online   An example of a journal entry exhibiting a payment of rent in October is shown next. File corporate tax extension online General Journal Date Description of Entry Debit  Credit Oct. File corporate tax extension online 5 Rent expense 780. File corporate tax extension online 00     Cash   780. File corporate tax extension online 00                 Computerized System There are computer software packages you can use for recordkeeping. File corporate tax extension online They can be purchased in many retail stores. File corporate tax extension online These packages are very helpful and relatively easy to use; they require very little knowledge of bookkeeping and accounting. File corporate tax extension online If you use a computerized system, you must be able to produce sufficient legible records to support and verify entries made on your return and determine your correct tax liability. File corporate tax extension online To meet this qualification, the machine-sensible records must reconcile with your books and return. File corporate tax extension online These records must provide enough detail to identify the underlying source documents. File corporate tax extension online You must also keep all machine-sensible records and a complete description of the computerized portion of your recordkeeping system. File corporate tax extension online This documentation must be sufficiently detailed to show all of the following items. File corporate tax extension online Functions being performed as the data flows through the system. File corporate tax extension online Controls used to ensure accurate and reliable processing. File corporate tax extension online Controls used to prevent the unauthorized addition, alteration, or deletion of retained records. File corporate tax extension online Charts of accounts and detailed account descriptions. File corporate tax extension online See Revenue Procedure 98-25 in Cumulative Bulletin 1998-1 for more information. File corporate tax extension online How Long To Keep Records You must keep your records as long as they may be needed for the administration of any provision of the Internal Revenue Code. File corporate tax extension online Generally, this means you must keep records that support an item of income or deduction on a return until the period of limitations for that return runs out. File corporate tax extension online The period of limitations is the period of time in which you can amend your return to claim a credit or refund, or the IRS can assess additional tax. File corporate tax extension online Table 3 contains the periods of limitations that apply to income tax returns. File corporate tax extension online Unless otherwise stated, the years refer to the period after the return was filed. File corporate tax extension online Returns filed before the due date are treated as filed on the due date. File corporate tax extension online Keep copies of your filed tax returns. File corporate tax extension online They help in preparing future tax returns and making computations if you file an amended return. File corporate tax extension online Employment taxes. File corporate tax extension online   If you have employees, you must keep all employment tax records for at least 4 years after the date the tax becomes due or is paid, whichever is later. File corporate tax extension online For more information about recordkeeping for employment taxes, see Publication 15. File corporate tax extension online Assets. File corporate tax extension online   Keep records relating to property until the period of limitations expires for the year in which you dispose of the property in a taxable disposition. File corporate tax extension online You must keep these records to figure any depreciation, amortization, or depletion deduction, and to figure your basis for computing gain or loss when you sell or otherwise dispose of the property. File corporate tax extension online   Generally, if you received property in a nontaxable exchange, your basis in that property is the same as the basis of the property you gave up, increased by any money you paid. File corporate tax extension online You must keep the records on the old property, as well as on the new property, until the period of limitations expires for the year in which you dispose of the new property in a taxable disposition. File corporate tax extension online Records for nontax purposes. File corporate tax extension online   When your records are no longer needed for tax purposes, do not discard them until you check to see if you have to keep them longer for other purposes. File corporate tax extension online For example, your insurance company or creditors may require you to keep them longer than the IRS does. File corporate tax extension online Sample Record System This example illustrates a single-entry system used by Henry Brown, who is the sole proprietor of a small automobile body shop. File corporate tax extension online Henry uses part-time help, has no inventory of items held for sale, and uses the cash method of accounting. File corporate tax extension online These sample records should not be viewed as a recommendation of how to keep your records. File corporate tax extension online They are intended only to show how one business keeps its records. File corporate tax extension online 1. File corporate tax extension online Daily Summary of Cash Receipts This summary is a record of cash sales for the day. File corporate tax extension online It accounts for cash at the end of the day over the amount in the Change and Petty Cash Fund at the beginning of the day. File corporate tax extension online Henry takes the cash sales entry from his cash register tape. File corporate tax extension online If he had no cash register, he would simply total his cash sale slips and any other cash received that day. File corporate tax extension online He carries the total receipts shown in this summary for January 3 ($267. File corporate tax extension online 80), including cash sales ($263. File corporate tax extension online 60) and sales tax ($4. File corporate tax extension online 20), to the Monthly Summary of Cash Receipts. File corporate tax extension online Petty cash fund. File corporate tax extension online   Henry uses a petty cash fund to make small payments without having to write checks for small amounts. File corporate tax extension online Each time he makes a payment from this fund, he makes out a petty cash slip and attaches it to his receipt as proof of payment. File corporate tax extension online He sets up a fixed amount ($50) in his petty cash fund. File corporate tax extension online The total of the unspent petty cash and the amounts on the petty cash slips should equal the fixed amount of the fund. File corporate tax extension online When the totals on the petty cash slips approach the fixed amount, he brings the cash in the fund back to the fixed amount by writing a check to “Petty Cash” for the total of the outstanding slips. File corporate tax extension online (See the Check Disbursements Journal entry for check number 92. File corporate tax extension online ) This restores the fund to its fixed amount of $50. File corporate tax extension online He then summarizes the slips and enters them in the proper columns in the monthly check disbursements journal. File corporate tax extension online 2. File corporate tax extension online Monthly Summary of Cash Receipts This shows the income activity for the month. File corporate tax extension online Henry carries the total monthly net sales shown in this summary for January ($4,865. File corporate tax extension online 05) to his Annual Summary. File corporate tax extension online To figure total monthly net sales, Henry reduces the total monthly receipts by the sales tax imposed on his customers and turned over to the state. File corporate tax extension online He cannot take a deduction for sales tax turned over to the state because he only collected the tax. File corporate tax extension online He does not include the tax in his income. File corporate tax extension online 3. File corporate tax extension online Check Disbursements Journal Henry enters checks drawn on the business checking account in the Check Disbursements Journal each day. File corporate tax extension online All checks are prenumbered and each check number is listed and accounted for in the column provided in the journal. File corporate tax extension online Frequent expenses have their own headings across the sheet. File corporate tax extension online He enters in a separate column expenses that require comparatively numerous or large payments each month, such as materials, gross payroll, and rent. File corporate tax extension online Under the General Accounts column, he enters small expenses that normally have only one or two monthly payments, such as licenses and postage. File corporate tax extension online Henry does not pay personal or nonbusiness expenses by checks drawn on the business account. File corporate tax extension online If he did, he would record them in the journal, even though he could not deduct them as business expenses. File corporate tax extension online Henry carries the January total of expenses for materials ($1,083. File corporate tax extension online 50) to the Annual Summary. File corporate tax extension online Similarly, he enters the monthly total of expenses for telephone, truck/auto, etc. File corporate tax extension online , in the appropriate columns of that summary. File corporate tax extension online 4. File corporate tax extension online Employee Compensation Record This record shows the following information. File corporate tax extension online The number of hours Henry's employee worked in a pay period. File corporate tax extension online The employee's total pay for the period. File corporate tax extension online The deductions Henry withheld in figuring the employee's net pay. File corporate tax extension online The monthly gross payroll. File corporate tax extension online Henry carries the January gross payroll ($520) to the Annual Summary. File corporate tax extension online 5. File corporate tax extension online Annual Summary This annual summary of monthly cash receipts and expense totals provides the final amounts to enter on Henry's tax return. File corporate tax extension online He figures the cash receipts total from the total of monthly cash receipts shown in the Monthly Summary of Cash Receipts. File corporate tax extension online He figures the expense totals from the totals of monthly expense items shown in the Check Disbursements Journal. File corporate tax extension online As in the journal, he keeps each major expense in a separate column. File corporate tax extension online Henry carries the cash receipts total shown in the annual summary ($47,440. File corporate tax extension online 9