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State taxes online free 1. State taxes online free   Travel Table of Contents Traveling Away From HomeTax Home Tax Home Different From Family Home Temporary Assignment or Job What Travel Expenses Are Deductible?Employee. State taxes online free Business associate. State taxes online free Bona fide business purpose. State taxes online free Meals Travel in the United States Travel Outside the United States Luxury Water Travel Conventions If you temporarily travel away from your tax home, you can use this chapter to determine if you have deductible travel expenses. State taxes online free This chapter discusses: Traveling away from home, Temporary assignment or job, and What travel expenses are deductible. State taxes online free It also discusses the standard meal allowance, rules for travel inside and outside the United States, luxury water travel, and deductible convention expenses. State taxes online free Travel expenses defined. State taxes online free   For tax purposes, travel expenses are the ordinary and necessary expenses of traveling away from home for your business, profession, or job. State taxes online free   An ordinary expense is one that is common and accepted in your trade or business. State taxes online free A necessary expense is one that is helpful and appropriate for your business. State taxes online free An expense does not have to be required to be considered necessary. State taxes online free   You will find examples of deductible travel expenses in Table 1-1 , later. State taxes online free Traveling Away From Home You are traveling away from home if: Your duties require you to be away from the general area of your tax home (defined later) substantially longer than an ordinary day's work, and You need to sleep or rest to meet the demands of your work while away from home. State taxes online free This rest requirement is not satisfied by merely napping in your car. State taxes online free You do not have to be away from your tax home for a whole day or from dusk to dawn as long as your relief from duty is long enough to get necessary sleep or rest. State taxes online free Example 1. State taxes online free You are a railroad conductor. State taxes online free You leave your home terminal on a regularly scheduled round-trip run between two cities and return home 16 hours later. State taxes online free During the run, you have 6 hours off at your turnaround point where you eat two meals and rent a hotel room to get necessary sleep before starting the return trip. State taxes online free You are considered to be away from home. State taxes online free Example 2. State taxes online free You are a truck driver. State taxes online free You leave your terminal and return to it later the same day. State taxes online free You get an hour off at your turnaround point to eat. State taxes online free Because you are not off to get necessary sleep and the brief time off is not an adequate rest period, you are not traveling away from home. State taxes online free Members of the Armed Forces. State taxes online free   If you are a member of the U. State taxes online free S. State taxes online free Armed Forces on a permanent duty assignment overseas, you are not traveling away from home. State taxes online free You cannot deduct your expenses for meals and lodging. State taxes online free You cannot deduct these expenses even if you have to maintain a home in the United States for your family members who are not allowed to accompany you overseas. State taxes online free If you are transferred from one permanent duty station to another, you may have deductible moving expenses, which are explained in Publication 521, Moving Expenses. State taxes online free   A naval officer assigned to permanent duty aboard a ship that has regular eating and living facilities has a tax home (explained next) aboard the ship for travel expense purposes. State taxes online free Tax Home To determine whether you are traveling away from home, you must first determine the location of your tax home. State taxes online free Generally, your tax home is your regular place of business or post of duty, regardless of where you maintain your family home. State taxes online free It includes the entire city or general area in which your business or work is located. State taxes online free If you have more than one regular place of business, your tax home is your main place of business. State taxes online free See Main place of business or work , later. State taxes online free If you do not have a regular or a main place of business because of the nature of your work, then your tax home may be the place where you regularly live. State taxes online free See No main place of business or work , later. State taxes online free If you do not have a regular or main place of business or post of duty and there is no place where you regularly live, you are considered an itinerant (a transient) and your tax home is wherever you work. State taxes online free As an itinerant, you cannot claim a travel expense deduction because you are never considered to be traveling away from home. State taxes online free Main place of business or work. State taxes online free   If you have more than one place of work, consider the following when determining which one is your main place of business or work. State taxes online free The total time you ordinarily spend in each place. State taxes online free The level of your business activity in each place. State taxes online free Whether your income from each place is significant or insignificant. State taxes online free Example. State taxes online free You live in Cincinnati where you have a seasonal job for 8 months each year and earn $40,000. State taxes online free You work the other 4 months in Miami, also at a seasonal job, and earn $15,000. State taxes online free Cincinnati is your main place of work because you spend most of your time there and earn most of your income there. State taxes online free No main place of business or work. State taxes online free   You may have a tax home even if you do not have a regular or main place of work. State taxes online free Your tax home may be the home where you regularly live. State taxes online free Factors used to determine tax home. State taxes online free   If you do not have a regular or main place of business or work, use the following three factors to determine where your tax home is. State taxes online free You perform part of your business in the area of your main home and use that home for lodging while doing business in the area. State taxes online free You have living expenses at your main home that you duplicate because your business requires you to be away from that home. State taxes online free You have not abandoned the area in which both your historical place of lodging and your claimed main home are located; you have a member or members of your family living at your main home; or you often use that home for lodging. State taxes online free   If you satisfy all three factors, your tax home is the home where you regularly live. State taxes online free If you satisfy only two factors, you may have a tax home depending on all the facts and circumstances. State taxes online free If you satisfy only one factor, you are an itinerant; your tax home is wherever you work and you cannot deduct travel expenses. State taxes online free Example 1. State taxes online free You are single and live in Boston in an apartment you rent. State taxes online free You have worked for your employer in Boston for a number of years. State taxes online free Your employer enrolls you in a 12-month executive training program. State taxes online free You do not expect to return to work in Boston after you complete your training. State taxes online free During your training, you do not do any work in Boston. State taxes online free Instead, you receive classroom and on-the-job training throughout the United States. State taxes online free You keep your apartment in Boston and return to it frequently. State taxes online free You use your apartment to conduct your personal business. State taxes online free You also keep up your community contacts in Boston. State taxes online free When you complete your training, you are transferred to Los Angeles. State taxes online free You do not satisfy factor (1) because you did not work in Boston. State taxes online free You satisfy factor (2) because you had duplicate living expenses. State taxes online free You also satisfy factor (3) because you did not abandon your apartment in Boston as your main home, you kept your community contacts, and you frequently returned to live in your apartment. State taxes online free Therefore, you have a tax home in Boston. State taxes online free Example 2. State taxes online free You are an outside salesperson with a sales territory covering several states. State taxes online free Your employer's main office is in Newark, but you do not conduct any business there. State taxes online free Your work assignments are temporary, and you have no way of knowing where your future assignments will be located. State taxes online free You have a room in your married sister's house in Dayton. State taxes online free You stay there for one or two weekends a year, but you do no work in the area. State taxes online free You do not pay your sister for the use of the room. State taxes online free You do not satisfy any of the three factors listed earlier. State taxes online free You are an itinerant and have no tax home. State taxes online free Tax Home Different From Family Home If you (and your family) do not live at your tax home (defined earlier), you cannot deduct the cost of traveling between your tax home and your family home. State taxes online free You also cannot deduct the cost of meals and lodging while at your tax home. State taxes online free See Example 1 , later. State taxes online free If you are working temporarily in the same city where you and your family live, you may be considered as traveling away from home. State taxes online free See Example 2 , later. State taxes online free Example 1. State taxes online free You are a truck driver and you and your family live in Tucson. State taxes online free You are employed by a trucking firm that has its terminal in Phoenix. State taxes online free At the end of your long runs, you return to your home terminal in Phoenix and spend one night there before returning home. State taxes online free You cannot deduct any expenses you have for meals and lodging in Phoenix or the cost of traveling from Phoenix to Tucson. State taxes online free This is because Phoenix is your tax home. State taxes online free Example 2. State taxes online free Your family home is in Pittsburgh, where you work 12 weeks a year. State taxes online free The rest of the year you work for the same employer in Baltimore. State taxes online free In Baltimore, you eat in restaurants and sleep in a rooming house. State taxes online free Your salary is the same whether you are in Pittsburgh or Baltimore. State taxes online free Because you spend most of your working time and earn most of your salary in Baltimore, that city is your tax home. State taxes online free You cannot deduct any expenses you have for meals and lodging there. State taxes online free However, when you return to work in Pittsburgh, you are away from your tax home even though you stay at your family home. State taxes online free You can deduct the cost of your round trip between Baltimore and Pittsburgh. State taxes online free You can also deduct your part of your family's living expenses for meals and lodging while you are living and working in Pittsburgh. State taxes online free Temporary Assignment or Job You may regularly work at your tax home and also work at another location. State taxes online free It may not be practical to return to your tax home from this other location at the end of each work day. State taxes online free Temporary assignment vs. State taxes online free indefinite assignment. State taxes online free   If your assignment or job away from your main place of work is temporary, your tax home does not change. State taxes online free You are considered to be away from home for the whole period you are away from your main place of work. State taxes online free You can deduct your travel expenses if they otherwise qualify for deduction. State taxes online free Generally, a temporary assignment in a single location is one that is realistically expected to last (and does in fact last) for 1 year or less. State taxes online free    However, if your assignment or job is indefinite, the location of the assignment or job becomes your new tax home and you cannot deduct your travel expenses while there. State taxes online free An assignment or job in a single location is considered indefinite if it is realistically expected to last for more than 1 year, whether or not it actually lasts for more than 1 year. State taxes online free   If your assignment is indefinite, you must include in your income any amounts you receive from your employer for living expenses, even if they are called travel allowances and you account to your employer for them. State taxes online free You may be able to deduct the cost of relocating to your new tax home as a moving expense. State taxes online free See Publication 521 for more information. State taxes online free Exception for federal crime investigations or prosecutions. State taxes online free   If you are a federal employee participating in a federal crime investigation or prosecution, you are not subject to the 1-year rule. State taxes online free This means you may be able to deduct travel expenses even if you are away from your tax home for more than 1 year provided you meet the other requirements for deductibility. State taxes online free   For you to qualify, the Attorney General (or his or her designee) must certify that you are traveling: For the federal government, In a temporary duty status, and To investigate, prosecute, or provide support services for the investigation or prosecution of a federal crime. State taxes online free Determining temporary or indefinite. State taxes online free   You must determine whether your assignment is temporary or indefinite when you start work. State taxes online free If you expect an assignment or job to last for 1 year or less, it is temporary unless there are facts and circumstances that indicate otherwise. State taxes online free An assignment or job that is initially temporary may become indefinite due to changed circumstances. State taxes online free A series of assignments to the same location, all for short periods but that together cover a long period, may be considered an indefinite assignment. State taxes online free   The following examples illustrate whether an assignment or job is temporary or indefinite. State taxes online free Example 1. State taxes online free You are a construction worker. State taxes online free You live and regularly work in Los Angeles. State taxes online free You are a member of a trade union in Los Angeles that helps you get work in the Los Angeles area. State taxes online free Your tax home is Los Angeles. State taxes online free Because of a shortage of work, you took a job on a construction project in Fresno. State taxes online free Your job was scheduled to end in 8 months. State taxes online free The job actually lasted 10 months. State taxes online free You realistically expected the job in Fresno to last 8 months. State taxes online free The job actually did last less than 1 year. State taxes online free The job is temporary and your tax home is still in Los Angeles. State taxes online free Example 2. State taxes online free The facts are the same as in Example 1, except that you realistically expected the work in Fresno to last 18 months. State taxes online free The job actually was completed in 10 months. State taxes online free Your job in Fresno is indefinite because you realistically expected the work to last longer than 1 year, even though it actually lasted less than 1 year. State taxes online free You cannot deduct any travel expenses you had in Fresno because Fresno became your tax home. State taxes online free Example 3. State taxes online free The facts are the same as in Example 1, except that you realistically expected the work in Fresno to last 9 months. State taxes online free After 8 months, however, you were asked to remain for 7 more months (for a total actual stay of 15 months). State taxes online free Initially, you realistically expected the job in Fresno to last for only 9 months. State taxes online free However, due to changed circumstances occurring after 8 months, it was no longer realistic for you to expect that the job in Fresno would last for 1 year or less. State taxes online free You can only deduct your travel expenses for the first 8 months. State taxes online free You cannot deduct any travel expenses you had after that time because Fresno became your tax home when the job became indefinite. State taxes online free Going home on days off. State taxes online free   If you go back to your tax home from a temporary assignment on your days off, you are not considered away from home while you are in your hometown. State taxes online free You cannot deduct the cost of your meals and lodging there. State taxes online free However, you can deduct your travel expenses, including meals and lodging, while traveling between your temporary place of work and your tax home. State taxes online free You can claim these expenses up to the amount it would have cost you to stay at your temporary place of work. State taxes online free   If you keep your hotel room during your visit home, you can deduct the cost of your hotel room. State taxes online free In addition, you can deduct your expenses of returning home up to the amount you would have spent for meals had you stayed at your temporary place of work. State taxes online free Probationary work period. State taxes online free   If you take a job that requires you to move, with the understanding that you will keep the job if your work is satisfactory during a probationary period, the job is indefinite. State taxes online free You cannot deduct any of your expenses for meals and lodging during the probationary period. State taxes online free What Travel Expenses Are Deductible? Once you have determined that you are traveling away from your tax home, you can determine what travel expenses are deductible. State taxes online free You can deduct ordinary and necessary expenses you have when you travel away from home on business. State taxes online free The type of expense you can deduct depends on the facts and your circumstances. State taxes online free Table 1-1 summarizes travel expenses you may be able to deduct. State taxes online free You may have other deductible travel expenses that are not covered there, depending on the facts and your circumstances. State taxes online free When you travel away from home on business, you should keep records of all the expenses you have and any advances you receive from your employer. State taxes online free You can use a log, diary, notebook, or any other written record to keep track of your expenses. State taxes online free The types of expenses you need to record, along with supporting documentation, are described in Table 5-1 (see chapter 5). State taxes online free Separating costs. State taxes online free   If you have one expense that includes the costs of meals, entertainment, and other services (such as lodging or transportation), you must allocate that expense between the cost of meals and entertainment and the cost of other services. State taxes online free You must have a reasonable basis for making this allocation. State taxes online free For example, you must allocate your expenses if a hotel includes one or more meals in its room charge. State taxes online free Travel expenses for another individual. State taxes online free    If a spouse, dependent, or other individual goes with you (or your employee) on a business trip or to a business convention, you generally cannot deduct his or her travel expenses. State taxes online free Employee. State taxes online free   You can deduct the travel expenses of someone who goes with you if that person: Is your employee, Has a bona fide business purpose for the travel, and Would otherwise be allowed to deduct the travel expenses. State taxes online free Business associate. State taxes online free   If a business associate travels with you and meets the conditions in (2) and (3), earlier, you can deduct the travel expenses you have for that person. State taxes online free A business associate is someone with whom you could reasonably expect to actively conduct business. State taxes online free A business associate can be a current or prospective (likely to become) customer, client, supplier, employee, agent, partner, or professional advisor. State taxes online free Bona fide business purpose. State taxes online free   A bona fide business purpose exists if you can prove a real business purpose for the individual's presence. State taxes online free Incidental services, such as typing notes or assisting in entertaining customers, are not enough to make the expenses deductible. State taxes online free Table 1-1. State taxes online free Travel Expenses You Can Deduct   This chart summarizes expenses you can deduct when you travel away from home for business purposes. State taxes online free IF you have expenses for. State taxes online free . State taxes online free . State taxes online free THEN you can deduct the cost of. State taxes online free . State taxes online free . State taxes online free transportation travel by airplane, train, bus, or car between your home and your business destination. State taxes online free If you were provided with a free ticket or you are riding free as a result of a frequent traveler or similar program, your cost is zero. State taxes online free If you travel by ship, see Luxury Water Travel and Cruise Ships (under Conventions) for additional rules and limits. State taxes online free taxi, commuter bus, and airport limousine fares for these and other types of transportation that take you between: The airport or station and your hotel, and The hotel and the work location of your customers or clients, your business meeting place, or your temporary work location. State taxes online free baggage and shipping sending baggage and sample or display material between your regular and temporary work locations. State taxes online free car operating and maintaining your car when traveling away from home on business. State taxes online free You can deduct actual expenses or the standard mileage rate, as well as business-related tolls and parking. State taxes online free If you rent a car while away from home on business, you can deduct only the business-use portion of the expenses. State taxes online free lodging and meals your lodging and meals if your business trip is overnight or long enough that you need to stop for sleep or rest to properly perform your duties. State taxes online free Meals include amounts spent for food, beverages, taxes, and related tips. State taxes online free See Meals for additional rules and limits. State taxes online free cleaning dry cleaning and laundry. State taxes online free telephone business calls while on your business trip. State taxes online free This includes business communication by fax machine or other communication devices. State taxes online free tips tips you pay for any expenses in this chart. State taxes online free other other similar ordinary and necessary expenses related to your business travel. State taxes online free These expenses might include transportation to or from a business meal, public stenographer's fees, computer rental fees, and operating and maintaining a house trailer. State taxes online free Example. State taxes online free Jerry drives to Chicago on business and takes his wife, Linda, with him. State taxes online free Linda is not Jerry's employee. State taxes online free Linda occasionally types notes, performs similar services, and accompanies Jerry to luncheons and dinners. State taxes online free The performance of these services does not establish that her presence on the trip is necessary to the conduct of Jerry's business. State taxes online free Her expenses are not deductible. State taxes online free Jerry pays $199 a day for a double room. State taxes online free A single room costs $149 a day. State taxes online free He can deduct the total cost of driving his car to and from Chicago, but only $149 a day for his hotel room. State taxes online free If he uses public transportation, he can deduct only his fare. State taxes online free Meals You can deduct the cost of meals in either of the following situations. State taxes online free It is necessary for you to stop for substantial sleep or rest to properly perform your duties while traveling away from home on business. State taxes online free The meal is business-related entertainment. State taxes online free Business-related entertainment is discussed in chapter 2 . State taxes online free The following discussion deals only with meals that are not business-related entertainment. State taxes online free Lavish or extravagant. State taxes online free   You cannot deduct expenses for meals that are lavish or extravagant. State taxes online free An expense is not considered lavish or extravagant if it is reasonable based on the facts and circumstances. State taxes online free Expenses will not be disallowed merely because they are more than a fixed dollar amount or take place at deluxe restaurants, hotels, nightclubs, or resorts. State taxes online free 50% limit on meals. State taxes online free   You can figure your meals expense using either of the following methods. State taxes online free Actual cost. State taxes online free The standard meal allowance. State taxes online free Both of these methods are explained below. State taxes online free But, regardless of the method you use, you generally can deduct only 50% of the unreimbursed cost of your meals. State taxes online free   If you are reimbursed for the cost of your meals, how you apply the 50% limit depends on whether your employer's reimbursement plan was accountable or nonaccountable. State taxes online free If you are not reimbursed, the 50% limit applies whether the unreimbursed meal expense is for business travel or business entertainment. State taxes online free Chapter 2 discusses the 50% Limit in more detail, and chapter 6 discusses accountable and nonaccountable plans. State taxes online free Actual Cost You can use the actual cost of your meals to figure the amount of your expense before reimbursement and application of the 50% deduction limit. State taxes online free If you use this method, you must keep records of your actual cost. State taxes online free Standard Meal Allowance Generally, you can use the “standard meal allowance” method as an alternative to the actual cost method. State taxes online free It allows you to use a set amount for your daily meals and incidental expenses (M&IE), instead of keeping records of your actual costs. State taxes online free The set amount varies depending on where and when you travel. State taxes online free In this publication, “standard meal allowance” refers to the federal rate for M&IE, discussed later under Amount of standard meal allowance . State taxes online free If you use the standard meal allowance, you still must keep records to prove the time, place, and business purpose of your travel. State taxes online free See the recordkeeping rules for travel in chapter 5 . State taxes online free Incidental expenses. State taxes online free   The term “incidental expenses” means fees and tips given to porters, baggage carriers, hotel staff, and staff on ships. State taxes online free   Incidental expenses do not include expenses for laundry, cleaning and pressing of clothing, lodging taxes, costs of telegrams or telephone calls, transportation between places of lodging or business and places where meals are taken, or the mailing cost of filing travel vouchers and paying employer-sponsored charge card billings. State taxes online free Incidental-expenses-only method. State taxes online free   You can use an optional method (instead of actual cost) for deducting incidental expenses only. State taxes online free The amount of the deduction is $5 a day. State taxes online free You can use this method only if you did not pay or incur any meal expenses. State taxes online free You cannot use this method on any day that you use the standard meal allowance. State taxes online free This method is subject to the proration rules for partial days. State taxes online free See Travel for days you depart and return , later in this chapter. State taxes online free Note. State taxes online free The incidental-expenses-only method is not subject to the 50% limit discussed below. State taxes online free Federal employees should refer to the Federal Travel Regulations at www. State taxes online free gsa. State taxes online free gov. State taxes online free Find the “Most Requested Links” on the upper left and click on “Regulations: FAR, FMR, FTR” for Federal Travel Regulation (FTR) for changes affecting claims for reimbursement. State taxes online free 50% limit may apply. State taxes online free   If you use the standard meal allowance method for meal expenses and you are not reimbursed or you are reimbursed under a nonaccountable plan, you can generally deduct only 50% of the standard meal allowance. State taxes online free If you are reimbursed under an accountable plan and you are deducting amounts that are more than your reimbursements, you can deduct only 50% of the excess amount. State taxes online free The 50% limit is discussed in more detail in chapter 2, and accountable and nonaccountable plans are discussed in chapter 6. State taxes online free There is no optional standard lodging amount similar to the standard meal allowance. State taxes online free Your allowable lodging expense deduction is your actual cost. State taxes online free Who can use the standard meal allowance. State taxes online free   You can use the standard meal allowance whether you are an employee or self-employed, and whether or not you are reimbursed for your traveling expenses. State taxes online free Use of the standard meal allowance for other travel. State taxes online free   You can use the standard meal allowance to figure your meal expenses when you travel in connection with investment and other income-producing property. State taxes online free You can also use it to figure your meal expenses when you travel for qualifying educational purposes. State taxes online free You cannot use the standard meal allowance to figure the cost of your meals when you travel for medical or charitable purposes. State taxes online free Amount of standard meal allowance. State taxes online free   The standard meal allowance is the federal M&IE rate. State taxes online free For travel in 2013, the rate for most small localities in the United States is $46 a day. State taxes online free    Most major cities and many other localities in the United States are designated as high-cost areas, qualifying for higher standard meal allowances. State taxes online free    You can find this information (organized by state) on the Internet at www. State taxes online free gsa. State taxes online free gov/perdiem. State taxes online free Enter a zip code or select a city and state for the per diem rates for the current fiscal year. State taxes online free Per diem rates for prior fiscal years are available by using the drop down menu under “Search by State. State taxes online free ”   Per diem rates are listed by the Federal government's fiscal year which runs from October 1 to September 30. State taxes online free You can choose to use the rates from the 2013 fiscal year per diem tables or the rates from the 2014 fiscal year tables, but you must consistently use the same tables for all travel you are reporting on your income tax return for the year. State taxes online free   If you travel to more than one location in one day, use the rate in effect for the area where you stop for sleep or rest. State taxes online free If you work in the transportation industry, however, see Special rate for transportation workers , later. State taxes online free Standard meal allowance for areas outside the continental United States. State taxes online free   The standard meal allowance rates above do not apply to travel in Alaska, Hawaii, or any other location outside the continental United States. State taxes online free The Department of Defense establishes per diem rates for Alaska, Hawaii, Puerto Rico, American Samoa, Guam, Midway, the Northern Mariana Islands, the U. State taxes online free S. State taxes online free Virgin Islands, Wake Island, and other non-foreign areas outside the continental United States. State taxes online free The Department of State establishes per diem rates for all other foreign areas. State taxes online free    You can access per diem rates for non-foreign areas outside the continental United States at: www. State taxes online free defensetravel. State taxes online free dod. State taxes online free mil/site/perdiemCalc. State taxes online free cfm. State taxes online free You can access all other foreign per diem rates at: www. State taxes online free state. State taxes online free gov/travel/. State taxes online free Click on “Travel Per Diem Allowances for Foreign Areas,” under “Foreign Per Diem Rates” to obtain the latest foreign per diem rates. State taxes online free Special rate for transportation workers. State taxes online free   You can use a special standard meal allowance if you work in the transportation industry. State taxes online free You are in the transportation industry if your work: Directly involves moving people or goods by airplane, barge, bus, ship, train, or truck, and Regularly requires you to travel away from home and, during any single trip, usually involves travel to areas eligible for different standard meal allowance rates. State taxes online free If this applies to you, you can claim a standard meal allowance of $59 a day ($65 for travel outside the continental United States). State taxes online free   Using the special rate for transportation workers eliminates the need for you to determine the standard meal allowance for every area where you stop for sleep or rest. State taxes online free If you choose to use the special rate for any trip, you must use the special rate (and not use the regular standard meal allowance rates) for all trips you take that year. State taxes online free Travel for days you depart and return. State taxes online free   For both the day you depart for and the day you return from a business trip, you must prorate the standard meal allowance (figure a reduced amount for each day). State taxes online free You can do so by one of two methods. State taxes online free Method 1: You can claim 3/4 of the standard meal allowance. State taxes online free Method 2: You can prorate using any method that you consistently apply and that is in accordance with reasonable business practice. State taxes online free Example. State taxes online free Jen is employed in New Orleans as a convention planner. State taxes online free In March, her employer sent her on a 3-day trip to Washington, DC, to attend a planning seminar. State taxes online free She left her home in New Orleans at 10 a. State taxes online free m. State taxes online free on Wednesday and arrived in Washington, DC, at 5:30 p. State taxes online free m. State taxes online free After spending two nights there, she flew back to New Orleans on Friday and arrived back home at 8:00 p. State taxes online free m. State taxes online free Jen's employer gave her a flat amount to cover her expenses and included it with her wages. State taxes online free Under Method 1, Jen can claim 2½ days of the standard meal allowance for Washington, DC: 3/4 of the daily rate for Wednesday and Friday (the days she departed and returned), and the full daily rate for Thursday. State taxes online free Under Method 2, Jen could also use any method that she applies consistently and that is in accordance with reasonable business practice. State taxes online free For example, she could claim 3 days of the standard meal allowance even though a federal employee would have to use Method 1 and be limited to only 2½ days. State taxes online free Travel in the United States The following discussion applies to travel in the United States. State taxes online free For this purpose, the United States includes the 50 states and the District of Columbia. State taxes online free The treatment of your travel expenses depends on how much of your trip was business related and on how much of your trip occurred within the United States. State taxes online free See Part of Trip Outside the United States , later. State taxes online free Trip Primarily for Business You can deduct all of your travel expenses if your trip was entirely business related. State taxes online free If your trip was primarily for business and, while at your business destination, you extended your stay for a vacation, made a personal side trip, or had other personal activities, you can deduct only your business-related travel expenses. State taxes online free These expenses include the travel costs of getting to and from your business destination and any business-related expenses at your business destination. State taxes online free Example. State taxes online free You work in Atlanta and take a business trip to New Orleans in May. State taxes online free Your business travel totals 850 miles round trip. State taxes online free On your way, you stop in Mobile to visit your parents. State taxes online free You spend $2,120 for the 9 days you are away from home for travel, meals, lodging, and other travel expenses. State taxes online free If you had not stopped in Mobile, you would have been gone only 6 days, and your total cost would have been $1,820. State taxes online free You can deduct $1,820 for your trip, including the cost of round-trip transportation to and from New Orleans. State taxes online free The deduction for your meals is subject to the 50% limit on meals mentioned earlier. State taxes online free Trip Primarily for Personal Reasons If your trip was primarily for personal reasons, such as a vacation, the entire cost of the trip is a nondeductible personal expense. State taxes online free However, you can deduct any expenses you have while at your destination that are directly related to your business. State taxes online free A trip to a resort or on a cruise ship may be a vacation even if the promoter advertises that it is primarily for business. State taxes online free The scheduling of incidental business activities during a trip, such as viewing videotapes or attending lectures dealing with general subjects, will not change what is really a vacation into a business trip. State taxes online free Part of Trip Outside the United States If part of your trip is outside the United States, use the rules described later in this chapter under Travel Outside the United States for that part of the trip. State taxes online free For the part of your trip that is inside the United States, use the rules for travel in the United States. State taxes online free Travel outside the United States does not include travel from one point in the United States to another point in the United States. State taxes online free The following discussion can help you determine whether your trip was entirely within the United States. State taxes online free Public transportation. State taxes online free   If you travel by public transportation, any place in the United States where that vehicle makes a scheduled stop is a point in the United States. State taxes online free Once the vehicle leaves the last scheduled stop in the United States on its way to a point outside the United States, you apply the rules under Travel Outside the United States . State taxes online free Example. State taxes online free You fly from New York to Puerto Rico with a scheduled stop in Miami. State taxes online free You return to New York nonstop. State taxes online free The flight from New York to Miami is in the United States, so only the flight from Miami to Puerto Rico is outside the United States. State taxes online free Because there are no scheduled stops between Puerto Rico and New York, all of the return trip is outside the United States. State taxes online free Private car. State taxes online free   Travel by private car in the United States is travel between points in the United States, even though you are on your way to a destination outside the United States. State taxes online free Example. State taxes online free You travel by car from Denver to Mexico City and return. State taxes online free Your travel from Denver to the border and from the border back to Denver is travel in the United States, and the rules in this section apply. State taxes online free The rules under Travel Outside the United States apply to your trip from the border to Mexico City and back to the border. State taxes online free Travel Outside the United States If any part of your business travel is outside the United States, some of your deductions for the cost of getting to and from your destination may be limited. State taxes online free For this purpose, the United States includes the 50 states and the District of Columbia. State taxes online free How much of your travel expenses you can deduct depends in part upon how much of your trip outside the United States was business related. State taxes online free Travel Entirely for Business or Considered Entirely for Business You can deduct all your travel expenses of getting to and from your business destination if your trip is entirely for business or considered entirely for business. State taxes online free Travel entirely for business. State taxes online free   If you travel outside the United States and you spend the entire time on business activities, you can deduct all of your travel expenses. State taxes online free Travel considered entirely for business. State taxes online free   Even if you did not spend your entire time on business activities, your trip is considered entirely for business if you meet at least one of the following four exceptions. State taxes online free Exception 1 - No substantial control. State taxes online free   Your trip is considered entirely for business if you did not have substantial control over arranging the trip. State taxes online free The fact that you control the timing of your trip does not, by itself, mean that you have substantial control over arranging your trip. State taxes online free   You do not have substantial control over your trip if you: Are an employee who was reimbursed or paid a travel expense allowance, and Are not related to your employer, or Are not a managing executive. State taxes online free    “Related to your employer” is defined later in chapter 6 under Per Diem and Car Allowances . State taxes online free   A “managing executive” is an employee who has the authority and responsibility, without being subject to the veto of another, to decide on the need for the business travel. State taxes online free   A self-employed person generally has substantial control over arranging business trips. State taxes online free Exception 2 - Outside United States no more than a week. State taxes online free   Your trip is considered entirely for business if you were outside the United States for a week or less, combining business and nonbusiness activities. State taxes online free One week means 7 consecutive days. State taxes online free In counting the days, do not count the day you leave the United States, but do count the day you return to the United States. State taxes online free Example. State taxes online free You traveled to Brussels primarily for business. State taxes online free You left Denver on Tuesday and flew to New York. State taxes online free On Wednesday, you flew from New York to Brussels, arriving the next morning. State taxes online free On Thursday and Friday, you had business discussions, and from Saturday until Tuesday, you were sightseeing. State taxes online free You flew back to New York, arriving Wednesday afternoon. State taxes online free On Thursday, you flew back to Denver. State taxes online free Although you were away from your home in Denver for more than a week, you were not outside the United States for more than a week. State taxes online free This is because the day you depart does not count as a day outside the United States. State taxes online free You can deduct your cost of the round-trip flight between Denver and Brussels. State taxes online free You can also deduct the cost of your stay in Brussels for Thursday and Friday while you conducted business. State taxes online free However, you cannot deduct the cost of your stay in Brussels from Saturday through Tuesday because those days were spent on nonbusiness activities. State taxes online free Exception 3 - Less than 25% of time on personal activities. State taxes online free   Your trip is considered entirely for business if: You were outside the United States for more than a week, and You spent less than 25% of the total time you were outside the United States on nonbusiness activities. State taxes online free For this purpose, count both the day your trip began and the day it ended. State taxes online free Example. State taxes online free You flew from Seattle to Tokyo, where you spent 14 days on business and 5 days on personal matters. State taxes online free You then flew back to Seattle. State taxes online free You spent 1 day flying in each direction. State taxes online free Because only 5/21 (less than 25%) of your total time abroad was for nonbusiness activities, you can deduct as travel expenses what it would have cost you to make the trip if you had not engaged in any nonbusiness activity. State taxes online free The amount you can deduct is the cost of the round-trip plane fare and 16 days of meals (subject to the 50% limit), lodging, and other related expenses. State taxes online free Exception 4 - Vacation not a major consideration. State taxes online free   Your trip is considered entirely for business if you can establish that a personal vacation was not a major consideration, even if you have substantial control over arranging the trip. State taxes online free Travel Primarily for Business If you travel outside the United States primarily for business but spend some of your time on other activities, you generally cannot deduct all of your travel expenses. State taxes online free You can only deduct the business portion of your cost of getting to and from your destination. State taxes online free You must allocate the costs between your business and other activities to determine your deductible amount. State taxes online free See Travel allocation rules , later. State taxes online free You do not have to allocate your travel expenses if you meet one of the four exceptions listed earlier under Travel considered entirely for business . State taxes online free In those cases, you can deduct the total cost of getting to and from your destination. State taxes online free Travel allocation rules. State taxes online free   If your trip outside the United States was primarily for business, you must allocate your travel time on a day-to-day basis between business days and nonbusiness days. State taxes online free The days you depart from and return to the United States are both counted as days outside the United States. State taxes online free   To figure the deductible amount of your round-trip travel expenses, use the following fraction. State taxes online free The numerator (top number) is the total number of business days outside the United States. State taxes online free The denominator (bottom number) is the total number of business and nonbusiness days of travel. State taxes online free Counting business days. State taxes online free   Your business days include transportation days, days your presence was required, days you spent on business, and certain weekends and holidays. State taxes online free Transportation day. State taxes online free   Count as a business day any day you spend traveling to or from a business destination. State taxes online free However, if because of a nonbusiness activity you do not travel by a direct route, your business days are the days it would take you to travel a reasonably direct route to your business destination. State taxes online free Extra days for side trips or nonbusiness activities cannot be counted as business days. State taxes online free Presence required. State taxes online free   Count as a business day any day your presence is required at a particular place for a specific business purpose. State taxes online free Count it as a business day even if you spend most of the day on nonbusiness activities. State taxes online free Day spent on business. State taxes online free   If your principal activity during working hours is the pursuit of your trade or business, count the day as a business day. State taxes online free Also, count as a business day any day you are prevented from working because of circumstances beyond your control. State taxes online free Certain weekends and holidays. State taxes online free   Count weekends, holidays, and other necessary standby days as business days if they fall between business days. State taxes online free But if they follow your business meetings or activity and you remain at your business destination for nonbusiness or personal reasons, do not count them as business days. State taxes online free Example 1. State taxes online free Your tax home is New York City. State taxes online free You travel to Quebec, where you have a business appointment on Friday. State taxes online free You have another appointment on the following Monday. State taxes online free Because your presence was required on both Friday and Monday, they are business days. State taxes online free Because the weekend is between business days, Saturday and Sunday are counted as business days. State taxes online free This is true even though you use the weekend for sightseeing, visiting friends, or other nonbusiness activity. State taxes online free Example 2. State taxes online free If, in Example 1, you had no business in Quebec after Friday, but stayed until Monday before starting home, Saturday and Sunday would be nonbusiness days. State taxes online free Nonbusiness activity on the way to or from your business destination. State taxes online free   If you stopped for a vacation or other nonbusiness activity either on the way from the United States to your business destination, or on the way back to the United States from your business destination, you must allocate part of your travel expenses to the nonbusiness activity. State taxes online free   The part you must allocate is the amount it would have cost you to travel between the point where travel outside the United States begins and your nonbusiness destination and a return to the point where travel outside the United States ends. State taxes online free   You determine the nonbusiness portion of that expense by multiplying it by a fraction. State taxes online free The numerator (top number) of the fraction is the number of nonbusiness days during your travel outside the United States and the denominator (bottom number) is the total number of days you spend outside the United States. State taxes online free Example. State taxes online free You live in New York. State taxes online free On May 4 you flew to Paris to attend a business conference that began on May 5. State taxes online free The conference ended at noon on May 14. State taxes online free That evening you flew to Dublin where you visited with friends until the afternoon of May 21, when you flew directly home to New York. State taxes online free The primary purpose for the trip was to attend the conference. State taxes online free If you had not stopped in Dublin, you would have arrived home the evening of May 14. State taxes online free You do not meet any of the exceptions that would allow you to consider your travel entirely for business. State taxes online free May 4 through May 14 (11 days) are business days and May 15 through May 21 (7 days) are nonbusiness days. State taxes online free You can deduct the cost of your meals (subject to the 50% limit), lodging, and other business-related travel expenses while in Paris. State taxes online free You cannot deduct your expenses while in Dublin. State taxes online free You also cannot deduct 7/18 of what it would have cost you to travel round-trip between New York and Dublin. State taxes online free You paid $750 to fly from New York to Paris, $400 to fly from Paris to Dublin, and $700 to fly from Dublin back to New York. State taxes online free Round-trip airfare from New York to Dublin would have been $1,250. State taxes online free You figure the deductible part of your air travel expenses by subtracting 7/18 of the round-trip fare and other expenses you would have had in traveling directly between New York and Dublin ($1,250 × 7/18 = $486) from your total expenses in traveling from New York to Paris to Dublin and back to New York ($750 + $400 + $700 = $1,850). State taxes online free Your deductible air travel expense is $1,364 ($1,850 − $486). State taxes online free Nonbusiness activity at, near, or beyond business destination. State taxes online free   If you had a vacation or other nonbusiness activity at, near, or beyond your business destination, you must allocate part of your travel expenses to the nonbusiness activity. State taxes online free   The part you must allocate is the amount it would have cost you to travel between the point where travel outside the United States begins and your business destination and a return to the point where travel outside the United States ends. State taxes online free   You determine the nonbusiness portion of that expense by multiplying it by a fraction. State taxes online free The numerator (top number) of the fraction is the number of nonbusiness days during your travel outside the United States and the denominator (bottom number) is the total number of days you spend outside the United States. State taxes online free   None of your travel expenses for nonbusiness activities at, near, or beyond your business destination are deductible. State taxes online free Example. State taxes online free Assume that the dates are the same as in the previous example but that instead of going to Dublin for your vacation, you fly to Venice, Italy, for a vacation. State taxes online free You cannot deduct any part of the cost of your trip from Paris to Venice and return to Paris. State taxes online free In addition, you cannot deduct 7/18 of the airfare and other expenses from New York to Paris and back to New York. State taxes online free You can deduct 11/18 of the round-trip plane fare and other travel expenses from New York to Paris, plus your meals (subject to the 50% limit), lodging, and any other business expenses you had in Paris. State taxes online free (Assume these expenses total $4,939. State taxes online free ) If the round-trip plane fare and other travel-related expenses (such as food during the trip) are $1,750, you can deduct travel costs of $1,069 (11/18 × $1,750), plus the full $4,939 for the expenses you had in Paris. State taxes online free Other methods. State taxes online free   You can use another method of counting business days if you establish that it more clearly reflects the time spent on other than business activities outside the United States. State taxes online free Travel Primarily for Personal Reasons If you travel outside the United States primarily for vacation or for investment purposes, the entire cost of the trip is a nondeductible personal expense. State taxes online free However, if you spend some time attending brief professional seminars or a continuing education program, you can deduct your registration fees and other expenses you have that are directly related to your business. State taxes online free Example. State taxes online free The university from which you graduated has a continuing education program for members of its alumni association. State taxes online free This program consists of trips to various foreign countries where academic exercises and conferences are set up to acquaint individuals in most occupations with selected facilities in several regions of the world. State taxes online free However, none of the conferences are directed toward specific occupations or professions. State taxes online free It is up to each participant to seek out specialists and organizational settings appropriate to his or her occupational interests. State taxes online free Three-hour sessions are held each day over a 5-day period at each of the selected overseas facilities where participants can meet with individual practitioners. State taxes online free These sessions are composed of a variety of activities including workshops, mini-lectures, role playing, skill development, and exercises. State taxes online free Professional conference directors schedule and conduct the sessions. State taxes online free Participants can choose those sessions they wish to attend. State taxes online free You can participate in this program since you are a member of the alumni association. State taxes online free You and your family take one of the trips. State taxes online free You spend about 2 hours at each of the planned sessions. State taxes online free The rest of the time you go touring and sightseeing with your family. State taxes online free The trip lasts less than 1 week. State taxes online free Your travel expenses for the trip are not deductible since the trip was primarily a vacation. State taxes online free However, registration fees and any other incidental expenses you have for the five planned sessions you attended that are directly related and beneficial to your business are deductible business expenses. State taxes online free These expenses should be specifically stated in your records to ensure proper allocation of your deductible business expenses. State taxes online free Luxury Water Travel If you travel by ocean liner, cruise ship, or other form of luxury water transportation for business purposes, there is a daily limit on the amount you can deduct. State taxes online free The limit is twice the highest federal per diem rate allowable at the time of your travel. State taxes online free (Generally, the federal per diem is the amount paid to federal government employees for daily living expenses when they travel away from home, but in the United States, for business purposes. State taxes online free ) Daily limit on luxury water travel. State taxes online free   The highest federal per diem rate allowed and the daily limit for luxury water travel in 2013 is shown in the following table. State taxes online free   2013 Dates Highest Federal Per Diem Daily Limit on Luxury Water Travel   Jan. State taxes online free 1 – Mar. State taxes online free 31 $367 $734   Apr. State taxes online free 1 – June 30 312 624   July 1 – Aug. State taxes online free 31 310 620   Sept. State taxes online free 1 – Sept. State taxes online free 30 366 732   Oct. State taxes online free 1 – Dec. State taxes online free 31 374 748 Example. State taxes online free Caroline, a travel agent, traveled by ocean liner from New York to London, England, on business in May. State taxes online free Her expense for the 6-day cruise was $5,200. State taxes online free Caroline's deduction for the cruise cannot exceed $3,744 (6 days × $624 daily limit). State taxes online free Meals and entertainment. State taxes online free   If your expenses for luxury water travel include separately stated amounts for meals or entertainment, those amounts are subject to the 50% limit on meals and entertainment before you apply the daily limit. State taxes online free For a discussion of the 50% Limit , see chapter 2. State taxes online free Example. State taxes online free In the previous example, Caroline's luxury water travel had a total cost of $5,200. State taxes online free Of that amount, $3,700 was separately stated as meals and entertainment. State taxes online free Caroline, who is self-employed, is not reimbursed for any of her travel expenses. State taxes online free Caroline figures her deductible travel expenses as follows. State taxes online free Meals and entertainment $3,700   50% limit × . State taxes online free 50   Allowable meals &     entertainment $1,850   Other travel expenses + 1,800   Allowable cost before the daily limit $3,650 Daily limit for May 2013 $624   Times number of days × 6   Maximum luxury water travel     deduction $3,744 Amount of allowable deduction $3,650 Caroline's deduction for her cruise is limited to $3,650, even though the limit on luxury water travel is slightly higher. State taxes online free Not separately stated. State taxes online free   If your meal or entertainment charges are not separately stated or are not clearly identifiable, you do not have to allocate any portion of the total charge to meals or entertainment. State taxes online free Exceptions The daily limit on luxury water travel (discussed earlier) does not apply to expenses you have to attend a convention, seminar, or meeting on board a cruise ship. State taxes online free See Cruise Ships under Conventions. State taxes online free Conventions You can deduct your travel expenses when you attend a convention if you can show that your attendance benefits your trade or business. State taxes online free You cannot deduct the travel expenses for your family. State taxes online free If the convention is for investment, political, social, or other purposes unrelated to your trade or business, you cannot deduct the expenses. State taxes online free Your appointment or election as a delegate does not, in itself, determine whether you can deduct travel expenses. State taxes online free You can deduct your travel expenses only if your attendance is connected to your own trade or business. State taxes online free Convention agenda. State taxes online free   The convention agenda or program generally shows the purpose of the convention. State taxes online free You can show your attendance at the convention benefits your trade or business by comparing the agenda with the official duties and responsibilities of your position. State taxes online free The agenda does not have to deal specifically with your official duties and responsibilities; it will be enough if the agenda is so related to your position that it shows your attendance was for business purposes. State taxes online free Conventions Held Outside the North American Area You cannot deduct expenses for attending a convention, seminar, or similar meeting held outside the North American area unless: The meeting is directly related to your trade or business, and It is reasonable to hold the meeting outside the North American area. State taxes online free See Reasonableness test , later. State taxes online free If the meeting meets these requirements, you also must satisfy the rules for deducting expenses for business trips in general, discussed earlier under Travel Outside the United States . State taxes online free North American area. State taxes online free   The North American area includes the following locations. State taxes online free American Samoa Johnston Island Antigua and Barbuda Kingman Reef Aruba Marshall Islands Bahamas Mexico Baker Island Micronesia Barbados Midway Islands Bermuda Netherlands Antilles Canada Northern Mariana Costa Rica Islands Dominica Palau Dominican Republic Palmyra Atoll Grenada Panama Guam Puerto Rico Guyana Trinidad and Tobago Honduras USA Howland Island U. State taxes online free S. State taxes online free Virgin Islands Jamaica Wake Island Jarvis Island   The North American area also includes U. State taxes online free S. State taxes online free islands, cays, and reefs that are possessions of the United States and not part of the fifty states or the District of Columbia. State taxes online free Reasonableness test. State taxes online free   The following factors are taken into account to determine if it was reasonable to hold the meeting outside the North American area. State taxes online free The purpose of the meeting and the activities taking place at the meeting. State taxes online free The purposes and activities of the sponsoring organizations or groups. State taxes online free The homes of the active members of the sponsoring organizations and the places at which other meetings of the sponsoring organizations or groups have been or will be held. State taxes online free Other relevant factors you may present. State taxes online free Cruise Ships You can deduct up to $2,000 per year of your expenses of attending conventions, seminars, or similar meetings held on cruise ships. State taxes online free All ships that sail are considered cruise ships. State taxes online free You can deduct these expenses only if all of the following requirements are met. State taxes online free The convention, seminar, or meeting is directly related to your trade or business. State taxes online free The cruise ship is a vessel registered in the United States. State taxes online free All of the cruise ship's ports of call are in the United States or in possessions of the United States. State taxes online free You attach to your return a written statement signed by you that includes information about: The total days of the trip (not including the days of transportation to and from the cruise ship port), The number of hours each day that you devoted to scheduled business activities, and A program of the scheduled business activities of the meeting. State taxes online free You attach to your return a written statement signed by an officer of the organization or group sponsoring the meeting that includes: A schedule of the business activities of each day of the meeting, and The number of hours you attended the scheduled business activities. State taxes online free Prev  Up  Next   Home   More Online Publications
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Understanding your CP12A Notice

We made changes to correct the Earned Income Credit (EIC) claimed on your tax return.

Printable samples of this notice (PDF)

Tax publications you may find useful

How to get help

Calling the 1-800 number listed on the top right corner of your notice is the fastest way to get your questions answered.

You can also authorize someone (such as an accountant) to contact the IRS on your behalf using this Power of Attorney and Declaration of Representative (Form 2848).

Or you may qualify for help from a Low Income Taxpayer Clinic.
 


What you need to do

  • Review the notice, and compare our changes to the information on your tax return.
  • If you agree with the changes we made, do nothing; you should receive a refund check in 4-6 weeks, as long as you don't owe other tax or debts we're required to collect.
  • If you don't agree, call 1-800-829-8374 to review your account or contact us by mail. Include any correspondence or documentation.

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Answers to Common Questions

How can I find out what caused my tax return to change?
Please contact us at the toll free number listed on the top right corner of your notice for specific information concerning your tax return.

What should I do if I disagree with the changes you made?
If you disagree, contact us at the toll free number listed on the top right corner of your notice.

If you contact us in writing within 60 days of the date of this notice, we'll reverse the changes we made to your account. However, if you're unable to provide us with additional information that justifies the reversal and we believe the reversal is in error, we'll forward your case to examination for audit. This step gives you formal appeal rights, including the right to appeal our decision in court. After we forward your case, the audit staff will contact you within five to six weeks to fully explain the audit process and your rights. If you don't contact us within the 60 day period, you'll lose your right to appeal our decision before payment of tax.

My child is turning 18 this year. Can I still get the Additional Child Tax Credit?
No. Your child must be under the age of 17 at the end of 2010 to qualify for both the Child Tax Credit and the Additional Child Tax Credit.


Tips for next year

Consider filing your taxes electronically. Filing online can help you avoid mistakes and find credits and deductions that you may qualify for. In many cases you can file for free. Learn more about e-file.

Page Last Reviewed or Updated: 19-Feb-2014

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